October 25, 2013

Program Guide Letter #587 Addendum A

 

Subject

CALFRESH COST-OF-LIVING ADJUSTMENTS (COLA) FOR FEDERAL FISCAL YEAR (FFY) 2014 EFFECTIVE 10/01/13 AND THE ENDING OF ARRA MAXIMUM ALLOTMENTS EFFECTIVE 11/01/13 – ADDENDUM A

 

Effective Dates

COLA – October 1, 2013

ARRA – November 1, 2013

 

Reference

All County Information Notice I-61-13; I-52-13E; I-52-13; I-41-13; and I-46-12

All County Letter 12-25 and 09-12

 

Purpose

To inform staff of the mass update process to end the ARRA maximum allotment increase and provide CalWIN Supplemental Reports.

 

Background

Under the American Recovery and Reinvestment Act of 2009 (ARRA), the maximum allotments were raised by 13.6 percent of the June 2008 value.  This provision ends effective November 1, 2013 and maximum allotments will decrease by 5.4 percent.

 

CalFresh Program Guide Update

SECTION

TITLE

REVISIONS/UPDATES

63-1101.3

Income and Eligibility Standards

·         Added IRT to the Maximum Gross Income Chart

Changes to the CalFresh Program Guide are noted with highlighted text.

 

Informing Notices
ARRA Ending

State regulations do not require timely notice when processing a mass change.  However, we are required to inform clients that a change will occur or has occurred in their CalFresh allotment. 

ARRA Ending informing posters (Attachment E, 2014 ARRA Ending Poster English and Attachment F, 2014 ARRA Ending Poster Spanish) are attached to this letter.  Family Resource Centers (FRCs) shall post the notification in their lobbies and other areas frequented by clients no later than November 1, 2013 and leave on display until December 31, 2013.

Attachment G, CF 11 ENG/SP (9/13) “Notice To All CalFresh Recipients” has been uploaded to the Xerox Print Center for staff use if a household has additional questions regarding the ending of ARRA.

Attachment D, CSC 92 – Important Message – Federal Reduction in Benefits effective November 1, 2013 was issued to all active CalFresh households September 28, 2013 providing questions and answers regarding the ending of ARRA, CalFresh Maximum Monthly Benefits chart, and EBT information.

 

Automation Impact

The ARRA mass (or Un-COLA) update process ran the weekend of October 12, 2013 on cases containing CalFresh. 

The Maximum Allotment Reference Tables were updated in CalWIN Production October 12, 2013.  The November 2013 budget calculations will reflect these updates.

UN-COLA SUPPLEMENTAL REPORTS

The reports listed below require Worker Action.  These can be accessed by clicking the links:

 

·         Exception Report – workers will review the listing of cases that exceptioned out with the Un-COLA run and authorize as appropriate.  These cases have not been auto-authorized by CalWIN.

·         Client Correspondence Report – workers will review this report listing Client Correspondence held in the print queue:  

o   Issue correspondence when appropriate

o   Delete any unnecessary correspondence

Before mailing required client correspondence, complete all required manual variables.  Print and mail necessary correspondence to the household via batch or with immediate print as appropriate.

NOTE: Failure to complete required manual variables will prevent client correspondence from generating in batch.

 

Forms Impact and Scratch Budget

The Assistance Standards Chart has been updated to reflect the CalFresh COLA, IRT and the ARRA ending adjustment.

The Scratch Budget located in the S:\ENTERPRISE\QR Excel Spreadsheet folder has been updated to reflect the October 1, 2013 COLA and the November 1, 2013 ending of ARRA.

 

Medi-Cal, GR, CAPI, and CalWORKs Impacts

Workers shall continue to review their Medi-Cal, General Relief (GR), Cash Assistance Program for Immigrants (CAPI), and CalWORKs (CW) cases with CalFresh associated programs alerts and communications for impacts.

 

 

ACCESS Call Center Impact

ACCESS staff may receive phone calls on correspondence resulting from the ending of ARRA.  If they do, they should review the NOAs that were generated from Client Correspondence to determine if they were issued appropriately.

 

Quality Control (QC) Impact

No impact.

 

Director Approval

 

 

RICK WANNE, MA, MFT

Eligibility Operations Director

TG