August 30, 2011

 Program Guide Letter #560

 

Subject

Issuance of the CalFresh Questions and Answers Chapter 63-600 and Other Updates

 

Purpose

The purpose of this letter is to incorporate CalFresh Program questions and answers issued through Special Notices into a new CalFresh Program Guide Chapter 63-600 and to update sections 63-103.2 and 63-301.8.

 

CalFresh Program Guide Chapter 63-600- Questions and Answers (Q&A)

A new chapter 63-600, is being added to the Program Guide to post the answers to program questions issued by CDSS.  The chapter will facilitate access to the Q&A’s currently posted in different special notices in the CalFresh Program Guide.

 

List of Incorporated and/or Deleted Special Notices

The following Special Notices have been incorporated into the CalFresh Program Guide and have been removed from the list of documents available online:

Special Notice #

Title

04-02 Addendum C

Quarterly Reporting/Prospective Budgeting

04-11

General Food Stamp Program Questions and Answers

04-18

General Food Stamp Program Questions and Answers

05-12

Food Stamp Questions and Answers

05-17

CalWORKs/Food Stamp Questions and Answers (Q&As)

06-03

Food Stamp Questions and Answers

06-18

Food Stamp Questions and Answers

07-02

Food Stamp Questions and Answers (Q&As)

10-04

CalWORKs and Food Stamp Programs Quarterly Reporting and Prospective Budgeting (QR/PB) Q&As

10-04 Addendum A

CalWORKs and Food Stamp Programs Quarterly Reporting and Prospective Budgeting (QR/PB) Q&As

 

 

List of Incorporated and/or Deleted Program Inquires

The following Program Inquires have been incorporated into the CalFresh Program Guide and have been removed from the list of documents available online:

Program Inquire #

Title

2007-05

Revised – Expired Alien Card

2007-07

Aligning Food Stamp Certification with Medi-Cal Redetermination

2010-01

Clarification of Group Orientation for Food Stamps

 

 

Summary of Changes

The following CalFresh Program Guide sections have been revised and/or updated:

 

 

Chapter/ Section #

Section Title

Revisions/Updates

 

63-103.2

Application Forms

Added the following information:

·   CalFresh application forms must be accessible to all FRC visitors including persons with disabilities;

·   Description of application forms previously located in Section 63-103.3;

·   CalWIN and BCW generated forms; and

·   Removed references to worker signature on the application forms.

 

63-103.3

Application Packet

·   Changed section name to: “Application Packet.”

·   Moved CalFresh recertification forms table to Section 63-304.2;

·   Moved CalFresh application forms information to Section 63-103.2.

 

63-103.5

Recertification of QR Households

Changed hyperlink to Section 63-304.2.

 

63-117.2

Requesting Verification at Application

Added example from ACIN I-10-04.

 

63-119.4

Categorically Eligible (CE) and Modified Categorical Eligibility (MCE) Definition

Clarified definition of Categorical Eligibility from ACIN I-16-05, I-34-05, and I-18-07.

 

63-119.5

Categorically Eligible (CE) and Non-Categorically Eligible Households

Clarified definition of Categorical Eligibility from ACINs I-16-05, I-34-05; I-58-08; and I-18-07.

 

63-162.1

Definition of a Higher Education Student

Added clarification from ACIN I-73-04.

 

63-221.5

Excluded Income

Added example from ACIN I-01-06.

 

63-222.2

Wages, Salaries and Self-Employment Income

Added examples of countable income and a link to 63-603 from ACIN I-03-02 and MPP 63-502.136, 137.

 

63-223.3

Payments and Benefits

Added various types of unearned income from ACINs I-16-05, I-52-06, I-91-06, I-18-07, I-58-08 and I-54-09. 

 

63-223.11

Legally Obligated Payments Diverted to a Third Party

Added clarification and examples from ACIN I-73-04 and 7CFR (c)(1)(vii)(C). 

 

63-224.3

Vendor Payments

Added example and links to Section 63-223.11 and 63-603.

 

63-224.10

Earnings of a Minor Child

Added clarification from ACIN I-73-04.

 

63-224.12

Self-Employment Cost of Doing Business

Added clarification of self-employment expenses.

 

63-225.16

Senior Community Service Employment Program (SCSEP) Title V

Added “Senior Community Service Employment Program (SCSEP).  ACIN I-73-04.

 

63-233.1

Definition of Dependent Care

Added a definition of dependent care deduction.

 

63-234.2

Allowing the Homeless Shelter Deduction

Added information from ACINs I-43-03 and I-18-07.

 

63-234.3

Verification of Homeless Shelter Deduction

Clarified verification requirements from ACIN I-73-04.

 

63-234.4

New Section:

Homeless Shelter Cost Deduction Q&A

Added examples from ACIN I-73-04.

 

63-235.2

Rent or Mortgage Costs

Updated section from USDA Memo 83-19 and ACINs I-01-06 and I-34-04.

 

63-236.3

Household Receiving Energy Assistance

Added clarification.

 

63-241.1

QR Households Receiving Monthly Self-Employment Income

Added information from ACIN I-16-05.

 

63-273.3

Completeness Criteria for the QR 7

Added clarification from ACIN I-10-04.

 

63-282.1

Mandatory Mid-Quarter Changes

Added clarification from ACL 03-18.

 

63-282.4

Change of Address – Moved Out of State

Added clarification from ACIN I-10-04.

 

63-282.5

Change of Address – Moved Out of County

Added clarification from ACL 11-22.

 

63-283.2

Effective Date to Increase Benefits

Added examples of income decrease voluntarily reported mid-quarter from ACIN I-10-04.

 

63-283.3

Changes that Increase Benefits for one Program and Decrease for another Program

Added example from ACIN I-54-03.

 

63-283.4

Voluntary Reports Verification Requirements

·     Changed section name: “Voluntary Reports Verification Requirements;”

·     Added clarification from ACIN I-84-03.

 

63-283.13

Two or More Changes Reported at the Same Time

Added clarification and examples from ACIN I-54-03.

 

63-284.1

Steps to Add a New Person

Added examples from ACIN I-84-03.

 

63-285.3

Third Party Information

Added clarification from ACIN I-10-04.

 

63-301.8

Aligning Certification Period with CalWORKs

·     Removed reference to shortening CalFresh certification period at Medi-Cal application to align it with the next Medi-Cal renewal date.

·     Added note regarding aligning CalFresh recertification.

 

63-302.2

Public Assistance CalFresh (PACF) Households

Added clarification from ACIN I-34-05.

 

63-302.4

Categorical Eligible (CE) and Modified Categorical Eligible (MCE) Households

Clarified definition of Categorical Eligibility from ACINs I-16-05, I-34-05; I-58-08; and I-18-07.

 

63-304.2

Recertification Notice, Interview and Forms

Added SFIS reminder and CalFresh recertification forms tables from ACIN I-34-04. 

 

63-402.12

Unused EBT Benefits and Notices of Action

Changed section name to: “Unused EBT Benefits and Notices of Action;”

Added information and procedures for EBT accounts.

 

63-600

New Chapter/Section:

CalFresh Questions and Answers (Q&A) – Table of Contents

Added new chapter to include questions and answers.

 

Changes to the CalFresh Program Guide are noted with highlighted text.

 

 

Automation Impact

No impact.

 

Forms (Client Correspondence) Impact

No impact.

 

Other Programs Impact

No impact for Medi-Cal, General Relief (GR), or Cash Assistance for Immigrants (CAPI).

No impact for CalWORKs.

 

ACCESS Impact

ACCESS Agents and Supervisors will be informed of the new CalFresh Program Guide section for inquiries search to use as a tool before elevating program inquiries.

 

Operational Impact

No impact.

 

Quality Assurance (QA) Impact

QA will cite the appropriate error when the instructions in the Program Guide are not followed or are followed incorrectly.

 

Manager Approval

 

 

 

SYLVIA MELENA, Assistant Deputy Director

Self-Sufficiency Programs

Strategic Planning & Operational Support

 

OA