May 28, 2009

 

Food Stamp Program Guide (FSPG) Letter #542

 

Subject

USING A NONHOUSEHOLD MEMBER AS AN AUTHORIZED REPRESENTATIVE AND REQUESTING A SOCIAL SECURITY NUMBER

 

Effective Date

Upon receipt.

 

References

MPP 63-503.476, 63-402.6 & MPP 63-404

FSPG 63-113.1 & 63-161

 

Purpose

The purpose of this letter is to inform Human Services Specialists (HSSs) of the updates to Food Stamps Program Guide (FSPG) sections 63-113.1 “Authorized Representative” and 63-161 “Social Security Number Requirement”. 

 

 

Background

Using a Nonhousehold Member as an Authorized Representative

 

Adults who are nonhousehold members may be designated as authorized representatives for certification purposes only under the following conditions:

 

·        The authorized representative has been designated in writing by the head of household, spouse or other responsible household member and

·        Must be an adult who is sufficiently aware of relevant household circumstances.

 

The relevant household circumstances include all information about household composition, income and resources needed to determine eligibility.

 

Requesting a Social Security Number

 

A food stamp applicant/participant must provide a Social Security Number (SSN) or apply for a number as a condition of eligibility for food stamps.  An applicant/participant will not be required to show/provide their actual Social Security card but must provide their Social Security Number. 

 

The worker must submit the SSNs through IEVs to SSA for verification.

 

 

Summary of changes

FSPG 63-113.1 and 63-161 have been modified and loaded to the online Food Stamps Program Guide

 

 

FSPG

Section

 

 

Title

 

Program Updates/Changes

63-113.1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Definition of Authorized Representative.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Added “An Authorized Representative must be designated:

 

·         In writing by the head of household, spouse or other responsible household member and

·         Must be an adult who is sufficiently aware of relevant household circumstances.

 

The relevant household circumstances include all information about household composition, income and resources needed to determine eligibility”.

 

Added “Refer to FSPG 63-123 for specific information about AR(s) of Drug or Alcohol Rehabilitation, or Group Living Arrangements situations.

 

The AR’s identity shall be verified at intake, at recertification and whenever a new AR is appointed”.

 

63-113.1A

 

A. Applying for Benefits

 

Added “The AR designated by the treatment center must sign the application forms.

 

Added coded as Alternate Card (AC) holder (in CalWIN system)

 

63-113.1B

 

AR EBT Card

 

Added Reminder: For Drug and Alcohol Treatment Center, the AR will receive an active EBT card as the Alternate Cardholder using the appropriate Alternate Cardholder indicator (02-99).  When the client leaves the center, the Authorized Representative’s EBT card must be deactivated and the client’s EBT card with the indicator for the Primary cardholder (01) will be reactivated; or a new or replacement EBT card can be issued for the Primary Cardholder (01) if needed.

 

63-161.2

 

Exemption for Expedited Services

 

Added link to FSPG 63-105.7 and explanation on expedited Services after the 15th of the month.

 

Clarified “before the next issuance”.

 

63-161.4

 

How to obtain a SSN

 

Rephrased the wording of the seventh dot point.

 

63-161.5

Verification of Social Security Number

Removed the first four rows in SSN verification table.

 

 

 

 

Form Impact

No impact to forms.

 

Program Impact

No impact to CalWORKs, Medi-Cal Programs

 

Automation Impact

None.

 

Quality Assurance Impact

Quality Assurance will cite the appropriate error when the requirements in this material have not been followed.

 

Manager

Approval

(Original signed 05/28/09)

 

 

Jaye Yoshonis, Assistant Deputy Director

Self-Sufficiency Programs

Strategic Planning and Operational Support

 

 

MB