July 27, 2006

 

 

CALWORKs PROGRAM GUIDE††††††††††††††††††††††

SPECIAL NOTICE

†††††† †††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††06-16††††††

 

 

Subject

CAL LEARN COMMUNICATION DOCUMENT

Effective Date

Immediately

Purpose

The purpose of this CalWORKs Program Guide Special Notice is to advise Family Resource Center (FRC) staff of the revised Cal Learn Communication Document and processes.

Background

Cal Learn case management services are contracted through San Diego Unified School Districtís, San Diego Adolescent Pregnancy

and Parenting Program (SANDAPP).County program staff review and authorize all recommendations for bonus payments and report card penalties.

 

Entries made in CalWIN on these cases can cause Eligibility Determination Budget Calculation (EDBC) to run and automatic authorization of benefits.Since an HSS must run EDBC and authorize eligibility determination changes, the Cal Learn Communication Document has been revised to notify CalWORKs staff the case was placed in batch exception status due to entries made for Cal Learn case management services that will cause EDBC to run.

 

Program Staff

The following is a list of the type of entries for Cal Learn cases that could be made:

 

        Update school information for teens graduating or equivalent,

        Process bonus payments by authorizing Special Payments

        Initiate two month penalty for failure to submit report card, etc.,

        Run exemptions and transfer to Welfare-to-Work,

        Exemption or Deferrals, and

        Cal Learn case closing.

 

HSS Actions

HSS will receive a faxed copy of Cal Learn Communication Document with a check for the action taken.The following actions will need to be taken: †††

 

Step

Action

1

Review fax.

2

Review entries made in CalWIN, as appropriate.

3

Remove case from batch exception.

4

Either run EDBC and authorize benefits or let case run in nightly batch and automatically authorize benefits.

 

Forms

The CL 54, Cal Learn Communication Document has been revised.

Automation Impact

None

Food Stamp Impact

None

Child Care Impact

None

QA Impact

None

Manager

 

 

 

 

 

KIM FORRESTER, ASSISTANT DEPUTY DIRECTOR

Self-Sufficiency Programs

Strategic Planning & Operational Support

Manager Contact

CalWORKs Section

†††††††††††††††

 

CAL-LEARN COMMUNICATION DOCUMENT

 

TO:†††††† HSS_________†††††† MS_________†††††††††††††††††††††††††††††††††††† †††††††††† †††DATE_______________

FROM: Deanna Rotert, Cal Learn Liaison†††† ††††† ††††††††††††††††† ††††††††††††††††††††††† †††PHONE: (619) 515-6944

 

TEEN NAME: _________________________†††††††††††††††††††† TEEN DOB: ___________________________

CASE NAME: _________________________†††††††††††††††††††† CASE NUMBER: _______________________

 

THIS IS TO NOTIFY YOU THAT YOUR CASE HAS BEEN PLACED IN BATCH EXCEPTION FOR THE FOLLOWING REASON:

 

Please review case as appropriate, run EDBC and authorize.EDBC can be run and authorized in batch.

 

Penalty Reason

Penalty Amount and Duration

()No good reason for unsatisfactory progress on report card.

$50 x 2 months

 

()Did not provide report card within 10-day reasonable effort period.

$50 x 2 months

 

()Report card submitted late without good cause.

$25 x 2 months

 

 

The penalty applied over two-month period for report card period ending _________________.

 

******************************************************************************************************************

 

School Information Update

 

()Teen parent has graduated or completed GED requirements.

 

*******************************************************************************************************************

 

Exemption and Deferral

 

()Teen parent is exempt from participation from _________ to _________.

 

()Teen parent is deferred from participation from _________ to _________.

 

*******************************************************************************************************************

 

Cal Learn Employment Services Case is:

 

() Closed

() Closed and referred to WtoW

 

Other/Comments: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

cc:†† HSS Supervisor

CL-54 Cal-Learn 7/06