May 2, 2006

 

 

               CalWORKs                  FOOD STAMPS         GENERAL RELIEF

             Special Notice               Special Notice                     Special Notice

                    06-05                                    06-06                                   06-02

 

                                                              

                            CASH ASSISTANCE PROGRAM FOR IMMIGRANTS

                                                           Special Notice                                      

                                                                  06-01

 

Subject

FRAUD REFERRAL TRACKING SYSTEM (FRTS) REFERRALS

  

Effective Date

May 26, 2006 at 2:00 p.m. until further notice.

 

Purpose

The purpose of this joint Special Notice is to notify staff of an interim manual process for submitting fraud referrals to Public Assistance Fraud (PAF).  

 

Background

Beginning May 26, 2006 at 2:00 p.m., the web based Fraud Referral Tracking system (FRTS) will be unavailable.  In order to provide PAF with fraud referrals, an interim manual process has been developed.

 

Worker Action

The attached PAF Early Fraud Prevention Referral form 16-93 must be provided to PAF in the event a fraud referral is necessary as follows:

 

·  The Human Services Specialist (HSS) will complete the top part of the referral and Section 1 on the white copy (original).  Upon completion, the HSS will retain the fourth page (pink) and hand carry the referral and attachments to the PAF investigators in-basket located outside the Family Resource Center (FRC) PAF office.

 

·  Upon completion of the investigation, the PAF investigator will complete section 2 and check the appropriate disposition box. The PAF investigator retains the third page (goldenrod) and hand carries the referral to the HSS.

 

·  The HSS will complete Section 3.  The HSS retains the first page (white-original) for the case file and hand carries the second page (yellow) to the PAF investigators in-basket.

 

Satellite and Metro Offices.

For the Fallbrook and Ramona Satellite Offices, the HSS should fax the referral to the Escondido FRC at (760) 740-4203 and place the original and attachments in a designated in-basket in their office for the investigator to pick up.  The investigators will hand deliver their responses to the HSS.  The worker should place their responses in the designated in-basket. 

 

Procedures for the Metro office should be the same except referrals should be faxed to Centre City FRC at (619) 237-8434.

  

Forms Impact

Xerox has been provided with the 4 page NCR PAF Early Fraud Prevention Referral form 16-93.  Stock clerks should order an initial supply from Xerox in advance of the May 26th implementation date.

 

Automation Impact

This interim manual process will continue until FRTS is available.  When FRTS becomes available, Automation will provide notification to  staff.  

 

QA Impact

QA will cite the appropriate error when the procedures cited in this material have not been followed.

 

Childcare Impact

None

 

Manager

 

 

 

 

KIM FORRESTER, ASSISTANT DEPUTY DIRECTOR

Self-Sufficiency Programs

Strategic Planning & Operational Support

                 

County of San Diego

Date of Application:_____________________

Health and Human Services Agency

Date of Granting: _______________________

 

 

PAF EARLY FRAUD PREVENTION REFERRAL

 

Aid Programs:    CalWORKS        Food Stamp        General Relief        CAPI

 

 

 

Allegation (Select One):    Residency    Absent Parent    Child/Adult Out          Unreported Income    

                                                 P-100           Drug Felon        Unreported Property     Others in the Home 

 

Section 1     (To be completed by HSS.  Include attachments):

FROM:                                                                                  HSS #:

PHONE:                                                                                DATE:

CASE NAME:                                                                      CASE #:                                                       PRIM. LANG.:

ADDRESS:                                                                                                                                                PHONE:

NARRATIVE:

 

 

 

 

 

 

 

 Additional Narrative Attached

 

Section 2     (To be completed by Investigator):

FROM:                                                                                                  PHONE:                                            DATE:                  

INVESTIGATION RESULTS:

 

 

 

 

 

 

 

 

 

 

 

 Additional Narrative Attached

 

DISPOSITION:                    UNFOUNDED                       INSUFFICIENT EVIDENCE      

 ACTIONABLE DISPOSITION  [Complete Section 3 For Each Aid Program]

               

Section 3    (HSS Must Complete On Actionable Disposition Only)

DISPOSITION

CalWORKS

Food Stamps

General Relief

CAPI

Denied/Withdrawal                   

 Grant Savings:    

       $       

                               

 Grant Savings:  

       $                                                                               

 Grant Savings:  

       $                                                                               

 Grant Savings:  

       $     

                                                                          

Discontinued/Including Client’s Request         

 Grant Savings:  

       $        

                                                                      

 Grant Savings:  

       $                                                                                

 Grant Savings:  

       $                                                                               

 Grant Savings:  

       $                                                                                

Benefits Reduced

 Grant Savings:  

       $        

 

 Grant Savings:  

       $        

 

 Grant Savings:  

       $        

 

 Grant Savings:  

       $        

 

Fraud Found-No Adverse $ Impact       

 

 

 

 

Allegation Unfounded   

      

 

 

 

 

Insufficient Evidence

 

 

 

 

 

FROM:                                                                                  HSS #:

PHONE:                                                                                DATE:

(16-93)