F. Beginning Date of Aid

Rules

 

Beginning Date of Aid (BDA) regulations are used when granting an application for assistance.

Date Eligibility Conditions Are Met

Eligibility conditions are met the date the following conditions exists, even though the required verification or documentation of the condition is received at a later date:

Linking and non-linking factors

The date all linking and non-linking factors are met (i.e., deprivation, age, citizenship or alien status, residence, property and income); and

Technical conditions

The date technical conditions are met (i.e., work registration, assignment of support rights, Social Security Number verification and cooperation requirements with the District Attorney).Technical conditions of eligibility met at a later date are considered to be met on the date of application as long as the conditions are completed by the date of authorization except for Social Security enumeration.Social Security enumeration requirements must be met within 30 days of the application for assistance if aid is to begin on the date of application.

 

Example:

A family applies for CalWORKs on November 10.All family members meet the eligibility requirements except for the youngest child who does not have an SSN.On November 20, the Human Services Specialist (HSS) grants aid for everyone but the one child because verification of a completed SSN application has not been received.On December 10, the HSS receives information that an application for an SSN was completed on November 15 and is being processed.The HSS rescinds the denial for the child and authorizes aid effective November 10.

Beginning Date of Aid

The BDA is the date of application or the date on which the applicant meets all conditions of eligibility whichever is later.The BDA may vary for assistance unit (AU) members.

 

Examples:

1. Applicant applies April 9, and meets all technical conditions of eligibility on April 17.The HSS receives all verifications on April 19, and takes granting action on April 23.The BDA is April 9.(Technical conditions of eligibility met at a later date are considered to be met on the date of application as long as completed by the date of authorization.)

 

2. Applicant applies on April 15, and meets all eligibility conditions on May 3.The HSS receives all verifications by May 4, and takes granting action on May 6.The BDA is May 3.

Immediate Need

Apparent Eligibility - The BDA for applicants who are granted immediate need under apparent eligibility criteria, is the date of application or the date the applicant meets all conditions of eligibility, whichever is later.

 

Certified Eligible - The BDA for applicants who are granted immediate need and are certified eligible on the SAWS2 is the date of application or the date the applicant meets all conditions of eligibility, whichever is later.

Pregnant Woman With No Eligible Child

The BDA for the pregnant woman with no eligible child is the date of application, providing the pregnant woman is eligible on that date.A pregnant woman with no eligible child who does not provide verification of pregnancy is not apparently eligible.Therefore, eligibility for an immediate need payment does not exist.

 

Example: A pregnant woman with no eligible child, and no pregnancy verification, applies on December 15.On December 21, applicant provides pregnancy verification indicating the unborn is due on March 18.Since the applicant was eligible on the date of application and subsequently verified her pregnancy, the BDA is the date of application, December 15.

Ineligibility Prior To Authorization

Aid is to be denied when ineligibility occurs after the date of application, but before action is taken to grant.

 

Example: An application is taken on May 5.Aid is not granted because eligibility cannot be certified.On May 15, the applicant acquires personal property exceeding the allowable limit.Aid is to be denied because ineligibility occurred before action was taken to grant.

Erroneous Denials

When a previous denial action is rescinded and that application is approved, aid shall be paid from the date it would have been paid in accordance with BDA regulations in effect at the time the application was denied.

Effect On Other Aid Programs

General Relief

There is no eligibility when a familyís or individualís CalWORKs or RCA/CHEP application is pending.

 

Food Stamps

See FSPG for information concerning the BDA in the Food Stamp Program, and the procedures to follow when an application for CalWORKs is pending.

 

 

Medi-Cal

The BDA for cash-based Medi-Cal for the applicant who has been found eligible to CalWORKs is the latter of the first of the month of application, or the first of the month in which there is eligibility.

Initial Payments

Initial payments are the first payment on new applications/restorations, or the first payment for the addition of a person to the AU.

Intra-Program Transfers

Intra-Program Transfers is limited to Medi-Cal to Cash.A new SAWS 1 is required when cash is requested.A new SAWS 2 may be required to insure that everyone in the home appears on the Statement of Facts.The cash grant will be paid from the date all eligibility conditions are met, or the date of application, whichever is later.

Retroactive Corrective Payments

Retroactive corrective payments may be made to a person or persons when aid is not paid in accordance with the beginning date of aid regulations or when an application was erroneously denied.†††††††††††

Underpayments

       An underpayment shall be corrected in accordance with the regulations in effect on the date of discovery.

 

       An underpayment occurs when the recipient received less than the amount to which eligible in a month.The applicant/recipientís failure to apply for or request aid does not constitute an underpayment.

 

       An underpayment is to be promptly corrected if the AU is currently eligible or would have been currently eligible had the error by the county not occurred.

 

       An underpayment occurs as a result of administrative error due to misapplication of regulations or error in computation.

 

Examples:

Employed applicant applies for CalWORKs.The income eligibility computation indicates income exceeds the applicant eligibility test and the application is denied. The following month, the applicant reapplies, andÖ

 

1.†† a different HSS computes the applicant eligibility test and determines eligibility exists.The HSS reviews the previous computation and finds the previous HSS made an error.The applicant is eligible to a retroactive payment because of the administrative error.

 

2.requests aid for the previous month as her income was less than anticipated.The previous denial although based on the HSSs reasonable estimate of earnings, is invalid and the applicant may be eligible to a retroactive payment.