15-100  F.   EXEMPTION CALCULATION

Table of Contents

The Exemption Calculation section includes the following information:

 

Topic

Application of Collected Child Support to CalWORKs 48-Month Time Limit

Treatment of Overpayment Months for CalWORKs Time Limits

Exemption Calculation Process Overview

Purpose of Exemption Calculation Process

Exemption Calculation Process Activities

Exemption Calculation Grid (Blank)

 

Application of Collected Child Support to CalWORKs 48-Month Time Limit

 

 

 

 

 

 

 

 

 

 

 

 

·         State law and regulations require that any month in which cash aid is fully reimbursed as a result of child support collection, whether collected in that month or any subsequent month, shall be exempt from the CalWORKs 48-month time limit.

 

·         All child support collected from January 1998 forward, including collections for:

o   Current month,

o   Arrearages,

o   Lump sum payments, and

o   Disregard payments (beginning October 1998)

shall be used to pay back CalWORKs aid payments beginning with the oldest month on aid (January 1998 or subsequent).

 

·         Each month that is fully repaid is then exempt from counting toward the CalWORKs 48-month time limit for any adult recipients in the case during that exempt month.

 

·         Each month that is fully reimbursed by child support collection shall be deducted from the total months of the CalWORKs 48-month time clock. The CalWORKs time clock shall be “unticked” by the number of months exempted from the 48-month time limit. 

 

Treatment of Overpayment Months for CalWORKs Time Limits

 

 

 

State law and regulations require that any overpayment month in which the:

·         Grant balance is zero, or

·         Grant has been reduced to zero by child support or overpayment recoupment,

does not count toward the CalWORKs 48-month time limit. CalWORKs months on aid can be exempted only if the overpayment has been fully repaid

 

Note: The TANF 60-month time limit began for persons receiving aid in November 1996 or thereafter.  Because CalWORKs was not implemented in California until January 1998, these clocks did not run concurrently for persons receiving aid prior to January 1998.

 

Exemption Calculation Process Overview
 
 
 

 

Top

The CalWORKs 48-Month Time Limit began for persons receiving aid in January 1998 or thereafter.  Months in which a grant was issued are exempt from counting toward the 48-month CalWORKs time limit when the grant balance has been fully reimbursed by:

 

·         Child Support Recoupment funds, or

·         Recoupment of a full month’s aid due to overpayment , (i.e. an entire month of aid in which the recipient was not entitled to the cash aid) or

·         The combination of a partial overpayment that has been fully recouped and reimbursement of the grant balance using child support reserve.

 

Purpose of Exemption Calculation Process
 
 
 
 
 
 
 
 
 

 

 

The purpose of the exemption calculation process is to:

 

·         Use child support recouped to reimburse grants issued, thereby reducing the grant balance to zero and qualifying that month for exemption from counting toward the CalWORKs 48-month time on aid limit, and

·         Identify overpayment months in which the entire month was overpaid and has been fully recouped,  thereby qualifying that month for exemption from counting toward both the TANF and CalWORKs 48-month time on aid limit, and

·         Identify months with partial overpayments that have been fully recouped so that child support can be applied to reduce grant balances to zero, thereby qualifying the month for exemption from counting toward the CalWORKs 48-month time on aid limit.

 

Exemption Calculation Process Activities
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

 

 

 

 

Top

Staff shall complete the following activities when conducting an exemption calculation:

 

Step

Action

Identifying:

·        Each month that a recipient has received CalWORKs, and

·         The total number of non-exempt months received, and

·         The grant amount issued for each month, from January 1998 through current.

Determining if any of those months on aid were overpaid. 

Determining if the overpayments have been fully recouped or if there is an overpayment (O/P) balance still owing.

Determining if the overpayment was for the entire grant or a portion thereof (partial O/P).

Determining if current child support was applied against the grant issued in an O/P month, and if so, how much.

Determining:

·         The amount of Child Support Reserve accumulated from January 1998 through current month and

·         Deducting the total amount of current child support that was previously applied against the grant issued in O/P months. 

The remainder of Child Support Reserve is the amount available to reimburse grant balances.

Applying Child Support Reserve to reduce grant balances to zero, beginning with the oldest month on aid not to precede January 1998. 

  • Do not apply Child Support Reserve funds to overpayment balances.
  • Apply Child Support Reserve to the oldest grant balances consecutively beginning with January 1998 or oldest month of aid, irrespective of whether or not:
    • There is an O/P balance,
    • The month is already exempt, or
    • There is an adult in the AU.
  • Document calculations on the Exemption Calculation Grid.

Identifying those months in which both the grant balance and the O/P balance, if applicable, have been reduced to zero as these months can be exempted from counting toward the 48-month time limit.

Entering information into both CalWIN and MEDS (TRAC), as appropriate, to exempt each adult in the AU from the 48-month time limit for every month in which the grant and O/P balances have been reduced to zero.

Sending Notice of Action (NOA) to the recipient specifying which months have been exempt due to the application of child support, the amount of child support applied, and the number of months remaining of the 48-month time limit, as appropriate.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


EXEMPTION CALCUALATION GRID
 

(02) CASE NAME:__________________________________               

CASE NO.:______________________

 

(03) ADULT RECIPIENT:____________________________

(04) PERSON NUMBER:__________

SSN#:________________________

        CALWIN:_____

TRAC:_______

CHILD SUPPORT RECOUP 1998-PRESENT $_______________

(05) CCS APPLIED $__________________

CCS APPLIED $___________________

CCS APPLIED $________________

(06) CCS APPLIED $__________________

CCS APPLIED $___________________

CCS APPLIED $________________

(07) ** CURRENT YEAR CSR $____________

(08) TOTAL CCS APPLIED $___________

(09) CSR BALANCE $___________

(10) TOTAL CSR APPLIED $_______________

(11) ENDING CSR BALANCE $___________________

 

 

 

01) YEAR: ___________

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEPT

OCT

NOV

DEC

12) GRANT ISSUED THIS CASE

 

 

 

 

 

 

 

 

 

 

 

 

13) OP OCCURED

 

 

 

 

 

 

 

 

 

 

 

 

14) *GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

15) APPLY CSR TO #14

 

 

 

 

 

 

 

 

 

 

 

 

16) GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

17) *OP BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

18) RECOUP APPLIED

 

 

 

 

 

 

 

 

 

 

 

 

19) OP BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

20) UNTICK MONTH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

21) CSR FROM CURRENT 58 MONTHS ON AID REPORT

   $________________________

22) CSR FROM #7 OF PRIOR DETERMINATION

-  $________________________

23) ADDITIONAL CHILD SUPPORT RECOUPED

= $________________________

24) NEW TOTAL CSR

= $________________________

 

01) YEAR: ___________

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEPT

OCT

NOV

DEC

12) GRANT ISSUED THIS CASE

 

 

 

 

 

 

 

 

 

 

 

 

13) OP OCCURED

 

 

 

 

 

 

 

 

 

 

 

 

14) *GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

15) APPLY CSR TO #14

 

 

 

 

 

 

 

 

 

 

 

 

16) GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

01) YEAR: ___________

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEPT

OCT

NOV

DEC

12) GRANT ISSUED THIS CASE

 

 

 

 

 

 

 

 

 

 

 

 

13) OP OCCURED

 

 

 

 

 

 

 

 

 

 

 

 

14) *GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

15) APPLY CSR TO #14

 

 

 

 

 

 

 

 

 

 

 

 

16) GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

01) YEAR: ___________

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEPT

OCT

NOV

DEC

12) GRANT ISSUED THIS CASE

 

 

 

 

 

 

 

 

 

 

 

 

13) OP OCCURED

 

 

 

 

 

 

 

 

 

 

 

 

14) *GRANT BALANCE

 

 

 

 

 

 

 

 

 

 

 

 

15) APPLY CSR TO #14

 

 

 

 

 

 

 

 

 

 

 

 

16) GRANT BALANCE