11-001.G. California Department of Social Services (CDSS) Answers to Questions Related to SB1041 WTW Program Changes (Fifth Set)

 

Table of Content
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Sections

Questions and Answers

11-001.G.1

Weekly Participation Hour Requirements

1.    Family Types

2.    CalWORKs Minimum Participation Requirements

3.    CalWORKs Federal Standards

4.    Single-Parent AUs without Another Parent in the Home

5.    Single-Parent AUs with a Second Timed-out Parent in the Home

6.    Families with an Aided Parent and a Sanctioned Parent Living in the Home

7.    Two-Parent AUs

8.    More than Two Parents in the AU

11-001.G.2

Counting WTW Clock Months for Two-parent Families

1.    Excused Second parent

2.    Two Mandatory Parents Are Participating and Sharing Hours

3.    First Parent Participating, Second Parent is Excused

4.    First Parent Participating, Second Parent is Exempt (Other than Disability)

5.    Two Parents Participating, One Parent is a Volunteer

6.    First Parent Participating, Second Parent is Timed-out

7.    First Parent Participating, Second Parent is Sanctioned

11-001.G.3

Participation Requirements for Opting Individuals in the AU

11-001.G.4

Individuals Deemed to be Meeting Core Hour Requirements

11-001.G.5

WTW Clock and Opting Adults

11-001.G.6

WTW Clock and Study Time

11-001.G.7

Participants Ending Voluntarily a SIP

11-001.G.8

Good Cause for Participants Scheduled to Meet Federal WPR

 

11-001.G.1
Weekly Participation Hour Requirements
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Top

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Q. How are the new SB 1041 hourly participation requirements determined for CalWORKs families?

A. Federal regulations require the assignment of participation hours to CalWORKs clients based on the:

 

Factor

Description

1

Number of parents or caretaker relatives (parents) included in the Assistance Unit (AU)

2

Age of the child(ren) in the AU

3

Basis for deprivation of the child(ren) in the determination of eligibility for two-parent AUs (i.e. parentís death, incapacity, absence, unemployment

 

1.    Family Types

 

The ECM will first identify the number of parents who are included in the AU for purposes of determining the WTW hourly participation requirements.

 

The number of parents in the AU determines whether the family is considered a CalWORKs single-parent AU or a two-parent AU, which is generally subject to a different number of required participation hours per week.

 

2.    CalWORKs Minimum Participation Requirements

The CalWORKs minimum participation requirements for clients to avoid sanction are the requirements associated with the WTW 24-Month Time Clock, if the client has not exhausted the WTW 24-Month Clock.

 

Clients who have months remaining on the WTW 24-Month Time Clock and who are scheduled to meeting CalWORKs federal standards per CPG 11-001.B.2 will not be subject to sanction for failing to meet federal standards, as long as CalWORKs minimum participation requirements for the AU are met.

 

Example (County):

 

A participant is part-time employed and scheduled to participate 30 hours per week (20 employment core hours and 10 ESL non-core hours). He/she is meeting CalWORKs federal standards for a single parent with a child over the age of 6 (30/20).

 

The following month the participant modifies his/her plan to decrease employment to 15 hours in order to attend ESL classes for 15 hours per week.

 

He/she will continue meeting WTW participation requirements (30 weekly hours) but will no longer meet the CalWORKs federal standards due to the employment/core hours being now fewer than 20 per week.

 

This participant is not subject to sanction because WTW participation requirements during the WTW 24ĖMonth Time Clock are met (30 weekly hours).

 

Note: The participation requirements for clients who exhaust the WTW 24-Month Time Clock will be defined under a separate section.

3.    CalWORKs Federal Standards

 

The CalWORKs federal standards are participation provisions enacted in SB 1041 that closely mirror the Temporary Assistance for Needy Families (TANF) work participation and data reporting requirements.

 

These standards stop months from counting toward the WTW 24-Month Time Clock.

 

4.    Single-Parent AUs without Another Parent in the Home

 

AUs with only one parent or caretaker relative (single-parent AUs) living in the home must be assigned an hourly work requirement of 20 or 30 hours per week, in accordance with federal work requirements.

 

The determination of whether a single parent AU is subject to a 20 or 30 hour per week requirement is based on whether there is a child under six in the home.

 

With a Child Under Six

Single-parent AUs who have a child under six years old in the home have a total 20-hour per week participation requirement. This may include children in the home who are not eligible for cash aid due to the receipt of other public benefits (e.g. Supplemental Security Income/State Supplementary Payment [SSI/SSP], etc.).

 

During the WTW 24-Month Time Clock period, these hours may be in any combination of CalWORKs activities agreed upon by the client and the ECM to address the clientís barriers to employment.

 

However, to meet CalWORKs federal standards and have months not count toward the WTW 24-Month Time Clock, all 20 hours must be in federal core activities, as described in CPG 10-001.E

 

With No Child Under Six

Single-parent AUs who do not have a child under six years old in the home are subject to a total 30-hour per week participation requirement.

 

During the WTW 24-Month Time Clock, the aided adults in these families must meet the total 30-hour per week participation requirement, but have no core hourly requirement.

 

To meet CalWORKs federal standards and not have months count toward the WTW 24-Month Clock, 20 of the 30-hour requirement must be in core activities, as described in CPG 10-001.D

 

Summary (County):

 

Family Type

During the

WTW 24-Month Time Clock

CalWORKs Federal Standards

Single parent with child under six

20 hours,

no core activities

20 hours, all 20 are in core activities

Single parent without child under six

30 hours,

no core activities

30 hours, of which 20 are in core activities

 

5.    Single-Parent AUs with a Second Timed-out Parent in the Home

Once a parent has reached the 48-month limit for CalWORKs cash aid (timed-out) and is removed from the AU, he/she may no longer contribute hours toward meeting the CalWORKs minimum of 35 hours per week for the AU.

 

In cases where the second parent has timed-out and the first parent remains in the AU and continues to receive cash aid, the parent remaining in the AU must meet the CalWORKs 35-hour per week minimum participation requirement for two-parent AUs without sharing hours with the timed-out parent.

 

Whether the first parent remaining in the AU utilizes the WTW 24-Month Time Clock or meets CalWORKs federal standards, he or she must participate a minimum of 35 hours per week to comply with CalWORKs minimum participation requirements for two-parent AUs.

 

However, when an ECM receives verified documentation showing that the timed-out parent is working or otherwise involved in a federally allowable activity (WTW2 right side), the hours must be combined with the first parentís participation hours solely to determine if CalWORKs federal standards are met and have months not count toward the aided parentís WTW 24-Month Time Clock.

 

The timed-out parentís hours can be the result of that parentís independent initiative or through involvement of the ECM.

 

Example #1 (County):

 

Two-parent Family

WTW Clock Will Un-tick

         Parent #1 is timed-out and working 40 hrs/wk

         Parent #2 is aided and participating only in Employment Related Training (ERT) for 35 hrs/wk

         WTW participation met (ERT= 35 hrs/wk)

         Parent #1 and # 2ís hours can be combined

         CalWORKs federal standards met (ERT+FTE>35/30 hrs/wk)

 

Example #2 (County):

 

Two-parent Family

WTW Clock Will Tick

         Parent #1 is timed-out and working fewer than 30 hrs/wk

         Parent #2 is aided and participating only in ERT for 35 hrs/wk

         WTW participation met (ERT= 35 hrs/wk)

         CalWORKs federal standards not met (core hours<30)

         Parent # 2 is not sanctioned

 

Example #3 (County):

 

Two-parent Family

WTW Clock Will Tick

 

         Parent #1 is timed-out and working fewer than 30 hrs/wk

         Parent #2 is aided and participate only in ERT for 20 hrs/wk

         Parent #2 is not meeting WTW participation (non-compliant, ERT<35 hrs/wk)

         Parent #1ís hours, if any, cannot be combined to meet WTW participation

         CalWORKs federal standards not met

 

The ECM will document in CalWIN/Case Comments timed-out parentís participation hours in federally allowable activities which were used to determine that the family met federal CalWORKs standards.
 
Note: Hours cannot be entered in CalWIN/Attendance screen because the timed-out parent is no longer a WTW participant.

6.    Families with an Aided Parent and a Sanctioned Parent Living in the Home.
 

When one parent in a two-parent AU is sanctioned, the aided parent must participate to meet the 35-hour per week requirement alone, or be subject to his or her own WTW sanction.

 

A CalWORKs client in good standing may not combine hours with a sanctioned parent to meet CalWORKs federal standards, unless the sanctioned parent enters into, and completes, a plan to cure the sanction (WTW 29).

 

If the plan is completed, hours in the plan (WTW 29) would be combined with hours of the parent in good standing for purposes of meeting CalWORKs federal standards only.

 

Once the sanction is cured, the parents may combine participation hours (WTW 2) to meet CalWORKs federal standards or CalWORKs minimum participation requirements.

 

Summary (County)

 

If in a 2-Parent Family Ö

Then Ö

Parent #1 is sanctioned

Parent #2:

         Is required to participate 35 hrs/wk

         May not combine hours unless parent #1 enters and completes sanction curing plan WTW29

Parent #1 cured sanction and signed WTW 2

Parentsí hours can be now combined either to meet WTW participation or CalWORKs federal standards

 

7.    Two-Parent AUs

 

Families that include two aided natural or adoptive parents are considered to be two-parent AUs, in which the adults may be required to participate 35 hours per week to comply with CalWORKs participation requirements. The 35 hours may be shared between the two aided parents.

 

To determine if the 35-hour requirement applies, the ECM must consider the child(ren)ís basis for deprivation in the determination of eligibility.

 

State regulations specify that only parents in a two-parent AU whose basis for aid is unemployment are subject to a 35-hour per week participation requirement.

 

To meet CalWORKs federal standards and have months not count toward the WTW 24-Month Time Clock, aided parents living in two-parent AUs whose basis for eligibility deprivation is unemployment must participate a total of 35 hours per week, of which 30 must be in core activities. There is no minimum number of core hours that one parent must fulfill when sharing hours.

 

In a two-parent AU that includes a parent who is exempt for a reason other than disability, the 35-hour participation requirement can be shared when the exempt parent is volunteering to participate.

In contrast, two-parent AUs that include an adult who is exempt from WTW due to disability (where the basis for deprivation is incapacity) are considered single-parent AUs for WTW participation during the WTW 24-Month Time Clock period and required to participate for 20 or 30 hours per week, based on the age of the children as described above.

 

However, to meet CalWORKs federal standards and not have months count toward the WTW 24-Month Time Clock, the adult who is required to participate in WTW would need to participate for 30 hours per week, of which 20 hours must be in core activities.

 

Note (County): Per federal regulations, the 20-hour participation requirement applies to families with only one parent in the home with a child under the age of six. This is the reason why the non-disabled parent must participate 30 hours to meet CalWORKs federal standards because there are two parents in the home, although the family is considered a single-parent AU based on childrenís deprivation (incapacity).

 

The WTW 24-Month Time Clock Flowchart illustrates when to apply a 20/30- versus 35-hour requirement for two-parent AUs.

 

State regulations only allow a two-parent AU to share a 35-hour requirement. Therefore, the 20- or 30-hour requirement cannot be shared between a parent who is required to participate in WTW and the disabled exempt parent (single-parent AU)

 

8.    More than two parents in the AU

 

Some families may include more than two parents in the AU due to the relationship among the adults and children living in the home.

 

AUs that include three (or more) aided parents, where the basis for eligibility deprivation for at least one child in the home is unemployment, are subject to the total 35-hour per week work requirement for two-parent AUs, as described in CPG 10-001.D

 

In this situation, no more than two adults may share participation hours. Each individual adultís WTW 24-Month Time Clock would count months based on whether the AU meets CalWORKs federal standards for two-parent AUs or the adult meets another condition that makes a month not count toward his or her 24-month clock.

 

Summary (County):

 

Two-Parent Family

During the WTW 24-Month Time Clock

CalWORKs Federal Standards

         Aided natural/adoptive parents

         Deprivation is Unemployment

35 hours, no core activities

35 hours, of which 30 are in core activities

Parents can share hours to meet WTW participation and CalWORKs federal standards

         Parent #1 is exempt (not disabled)

         Parent #2 is registered/ mandatory

Parent #2:

         35 hours

         No core activities

35 hours, of which 20 are in core activities

If parent # 1 is exempt/volunteer, both parents can share hours to meet WTW participation and CalWORKs federal standards

         Parent #1 is exempt (disabled)

         Parent #2 is registered mandatory

         30 hours, of which 20 are in core activities

         Hours cannot be shared

         30 hours, of which 20 are in core activities

         Hours cannot be shared

If parent # 1 is exempt/volunteer, hours cannot be shared

More than two parents in the AU (deprivation is unemployment)

Total 35 hours, no core activities

Total 35 hours, of which 30 are in core activities

No more than two parents can share hours to meet WTW participation and CalWORKs federal standards

 

11-001.G.2 Counting WTW Clock Months for Two-parent Families
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Q. How do CWDs determine if months count toward the WTW 24-Month Time Clock for adults in two-parent AUs?

 

A. As described in ACL 12-67, all clients required to participate in CalWORKs activities are subject to the WTW 24-Month Time Clock and each adult in a two-parent AU has his/her own individual WTW 24-Month Time Clock.

 

Months will count toward the WTW 24-Month Time Clock for each adult who participates in order to comply with CalWORKs participation requirements, unless that parent meets a criterion that stops the WTW 24-Month Time Clock.

 

Additionally, months in which CalWORKs federal standards for two-parent AUs are met will not count toward either parentís WTW 24-Month Time Clock. In order to meet CalWORKs federal standards for two-parent AUs, one parent individually, or both parents sharing hours, must participate for 35 total hours per week, 30 of which must be in core activities.

 

1.    Excused 2nd parent

 

There are situations where the first parent is participating and meeting the minimum WTW 24-Month Time-Clock requirements or CalWORKs federal standards. In this case, the second parent is excused from participation because the first parent is meeting the requirement without sharing of hours by the second parent. The excused parent may choose to participate in volunteer hours beyond the minimum hourly requirement for two-parent AUs.

 

When this occurs or when the second parent is exempt and volunteering, volunteer hours will not result in months counting on the second parentís WTW 24-Month Time Clock, regardless of whether CalWORKs federal standards are met by the parents.

2.    Two Mandatory Parents Are Participating and Sharing Hours

If both parents are required to participate in WTW because they are sharing hours and meeting CalWORKs federal standards for two-parent AUs, then months will not count toward either parentís WTW 24-Month Time Clock. However, if both parents participate but do not meet CalWORKs federal standards, then both parents will have months count toward their respective WTW 24-Month Time Clocks.

 

Scenario #1

 

Bob (parent one) works for 18 hours per week, while Anne (parent two) is in vocational education (before reaching the 12-month lifetime limit) for 17 hours per week.

 

Combined, the parents participate for a total of 35 hours per week and all of the hours count as core hours (meeting the 30-hour core requirement) under CalWORKs federal standards.

 

CalWORKs federal standards are met for the AU in the month and; therefore, that month will not count toward either parentís WTW 24-Month Time Clock.

 

When both parents participate (and neither is an exempt or excused volunteer) and do not meet CalWORKs federal standards, months will count toward both parentsí WTW 24-Month Time Clock.

 

Both parents are participating and sharing hours

WTW Clock will..

Explanation

Par #1

PTE= 18 hrs/wk

Un-tick

Both parents are meeting CW federal standards

Par #2

VTR= 17 hrs/wk

Un-tick

Scenario #2

 

Jennifer (parent one) works 18 hours per week (a federal core activity) and Ian (parent two) participates in job skills training (a federal non-core activity) for 17 hours per week. Both parents are participating and the 30-hour core requirement for two-parent families is not met; therefore, both parents will have months count toward their WTW 24-Month Time Clocks.

 

Both parents participating and sharing hours

WTW Clock will..

Explanation

Par #1

PTE= 18 hrs/wk

Tick

Both parents are meetingparticipation hours (17+18=35), but not CW federal standards

(18 core hour < 30)

Par #2

ERT= 17 hrs/wk

Tick

3.    First Parent Participating, Second Parent is Excused

††††††††††

Per CPG 11-001.A when one parent agrees to fully meet the 35-hour participation requirement, the second parent is excused from WTW participation. Months do not count toward the WTW 24-Month Time Clock for the second parent who is excused from participation requirements (regardless of whether he or she voluntarily participates - see example below).

Scenario #3

 

Alfonzo (parent one) is employed for 35 hours per week. Maria (parent two) is excused from participation because Alfonzo is fulfilling the full 35-hour per week requirement for the family and; therefore, months will not count toward Mariaís WTW 24-Month Time Clock.

 

Because Alfonzo is meeting both the 30-hour core requirement and 35-hour overall requirement for CalWORKs federal standards, the months will not count toward his WTW 24-Month Time Clock.

 

Parent # 1 participating

Parent # 2 excused

WTW Clock will..

Explanation

Par #1

PTE= 35 hrs/wk

Un-tick

One parent meets CW federal standards (35/30) for the family

Par #2

No hours

Un-tick

Scenario #4:

 

Mercedes (parent one) works for 20 hours each week and participates in job skills training for 15 hours per week, for a weekly total of 35 participation hours, meeting the CalWORKs minimum participation requirements for two-parent families. Blake (parent two) is excused from participation because Mercedes is meeting the hourly requirement.

 

However, with only 20 core hours of employment, Mercedes does not meet the minimum requirement of 30 core participation hours per week for two-parent families under CalWORKs federal standards. As a result, Mercedes will have months count toward her WTW 24-Month Time Clock. Blake, being excused, will not have months count toward his 24-month clock.

 

Parent # 1 participating

Parent # 2 is excused

WTW Clock willÖ

Explanation

Par #1

PTE=20+15 ERT

Tick

- Parent #1 is meetingweekly participation hours (20+15=35), but not CW federal standards (20 core hours < 30)

- Parent #2 is excused

Par #2

No hours

Un-tick

4.    First Parent Participating, Second Parent is Exempt (Other than Disability)

 

When one parent has a WTW exemption that is not due to disability, the other parent must fulfill the 35-hour CalWORKs minimum participation requirements for the AU, unless the exempt parent volunteers to contribute toward the 35-hour requirement.

 

For clients who are exempt from participation requirements, months do not count on WTW 24-Month Time Clock.

 

Therefore, if the exempt parent is participating, only the parent who is Registered/mandatory will have months counted toward the WTW 24-Month Time Clock, unless the parentsí participation hours are such that meet CalWORKs federal standards

 

Scenario #1

 

Max (parent one) is in on-the-job training for 30 hours per week and attends education directly related to employment for 5 hours per week working toward a GED. Sabrina (parent two) provides care for an incapacitated child and is therefore exempt from participation. In this situation, months will not count toward either parentís WTW 24-Month Time Clock, as Max is meeting CalWORKs federal standards and Sabrina is exempt.

 

Both parents participating and sharing hours

WTW Clock will..

Explanation

Par #1

OJT=30 hrs/wk

ERE=5 hrs/wk

Un-tick

Parent #1 meets CW federal standards for the family (35/30)

Parent #2 is exempt

Par #2

Exempt/Caretaker ofincapacitated child

Un-tick

Scenario #2

 

Alex (parent one) is engaged in substance abuse treatment (countable as job readiness) for 20 hours per week and attends education directly related to employment for 15 hours per week in order to obtain a GED.

 

Bobbi (parent two) is caring for her incapacitated grandmother living in the home and is exempt from WTW participation as a result. Bobbi, because she is exempt, will not have months count toward her WTW 24-Month Time Clock.

 

Alex is participating a total of 35 hours per week and meeting CalWORKs minimum participation requirements, but not sufficient core hours to meet CalWORKs federal standards. Alex will have months count toward his WTW 24-Month Clock.

Both parents participating and sharing hours

WTW Clock willÖ

Explanation

Par #1

SAS=20 hrs/wk

ERE=15 hrs/wk

Tick

- Parent #1 is meetingweekly participation hours (20+15=35), but not CW federal standards (20 core hours < 30)

- Parent #2 is exempt

Par #2

Exempt/caretaker ofincapacitated family member living in HH

Un-tick

5.    Two Parents Participating, One Parent is a Volunteer

Exempt and excused second parents may choose to participate voluntarily. Months do not count toward the exempt or excused second parentís WTW 24-Month Time Clock, regardless of whether that parent chooses to participate in volunteer hours.

 

Months will count toward the first parentís WTW 24-Month Time Clock unless the participation hours of the first parent, or the combination of mandatory and volunteer hours of the first and second parents respectively, are such that meet CalWORKs federal standards.

 

Scenario #1

 

Vernon (parent one) is working 25 hours per week (PTE) and is currently in his seventh consecutive week of substance abuse (SAS) treatment, which he attends for 10 hours per week.

 

Petra (parent two) is pregnant and has been given an exemption as a result, but is able to and wants to work as a receptionist at a local salon for 5 hours per week. With the exemption, months will not count toward Petraís WTW 24-Month Time Clock.

 

Vernon is participating for 35 hours per week, but is not meeting the 30 core hourly requirement under CalWORKs federal standards alone.

 

However, when combined, both parents together are working 30 hours per week and meeting the core hourly requirement. As a result, the months will not count toward Vernonís WTW 24-Month Clock.

 

Both parentsparticipating and sharing hours

WTW Clock willÖ

Explanation

Par #1

PTE=25 hrs/wk

SAS=10 hrs/wk

Un-tick

Parents are meeting CW federal standards by combining core hours

Par #2

Exempt volunteer

PTE=5 hrs/wk

Un-tick

Scenario # 2

 

Yuriy (parent one) is working 20 hours and participates in job skills training for 15 hours each week. Christina (parent two) has been given an exemption to care for the coupleís 14-month old child. Yuriyís schedule is such that it allows Christina to attend school to pursue an Associate in Arts degree (job skills training) for 5 hours each week.

 

Being exempt, months will not count toward Christinaís WTW 24-Month Time Clock.

 

Yuriy is meeting the CalWORKs minimum participation requirement of 35 hours per week for two-parent families.

However, neither Yuriyís participation hours alone nor the combination of his and Christinaís hours meet the 30-hour core requirement under CalWORKs federal standards; therefore, months will count toward Yuriyís WTW 24-Month Time Clock.

 

Both parents participating and sharing hours

WTW Clock

Explanation

Par #1

PTE=20 hrs/wk

ERT=15 hrs/wk

Tick

Parent #1 is meetingweekly participation hours (20+15=35), but not CW federal standards (20 core hours < 30)

Parent #2 is exempt

Par #2

Exempt volunteer

ERT=5 hrs/wk

Un-tick

6.    First Parent Participating, Second Parent is Timed-out

Months will count toward the aided parentís WTW 24-Month Time Clock based on whether he or she meets a condition that allows a month to not count toward the 24-month clock.

 

When determining if the aided parent is meeting CalWORKs federal standards, the ECM will consider any hours for which the timed-out parent has submitted verified documentation of participation in federally allowable hours.

 

The ECM will document in CalWIN/Csae Comments the timed-out parentís hours and its impact on the family total participation and WTW Clock because he/she no longer would have an active WTW case.

 

7.    First Parent Participating, Second Parent is Sanctioned

 

Months will not count toward a parentís WTW 24-Month Time Clock when he/she is subject to WTW sanction.

 

Months will count toward the non-sanctioned parentís WTW 24-Month Time Clock, unless that parentís participation is such that meets CalWORKs federal standards or that parent meets another condition that stops the WTW 24-Month Clock.

 

Hours in a sanctioned parentís plan to cure the sanction that are successfully completed must be considered only when determining if the aided parent is meeting CalWORKs federal standards.

 

Note: Clients in a compliance plan are not sanctioned, and the regular process for counting months toward the WTW 24-Month Time Clock would apply (tick).

 

11-001.G.3
Participation Requirements for Opting Adults in the AU
 
 
 

 

 

 

 

 

 

 

 

 

 

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Q. What are the hourly WTW participation requirements for adults who opt into the Assistance Unit (AU) such as stepparents/same-sex spouses and Registered Domestic Partners (RDPs)?

 

A. Stepparents/same-sex spouses and RDPs (opting adults) who are living with an eligible child (who is not a natural or adoptive child of the stepparent, etc.) and who are otherwise eligible for CalWORKs may choose to be included in the AU and receive aid.

 

All aided individuals, unless exempt, are required to participate in WTW as a condition of eligibility for aid. Therefore, adults such as stepparents/same-sex spouses and Registered Domestic Partners (RDPs) who opt into the AU to receive aid are subject to WTW requirements.

 

When an adult opts into an AU that has only one natural or adoptive parent, the basis of eligibility would not be unemployment.

 

As a result, such AUs have the same participation requirements as single-parent AUs with no other parent in the home as described above in CPG 11-001.G.1

 

State law only allows a 35-hour weekly participation requirement to be shared between two adults; therefore, one adult in these AUs must fulfill the 20 or 30 hour per week requirement, based on the age of the child(ren).

When an adult opts into an AU that also includes two natural or adoptive parents, the AU would have the same participation requirements as two-parent AUs described in CPG 11-001.G.1.

 

Stepparents/same-sex spouses and RDPs who opt into the AU may also qualify for exemptions from WTW participation requirements like other individuals. If an adult has opted into the AU and is exempt, the parent, unless exempt, must meet the participation requirement. In situations where the natural or adoptive parent qualifies for an exemption and the opting adult is non-exempt, the opting adult is required to meet the participation requirement for the AU.

 

Any individual, including opting adults, who are required to participate and fails to comply with WTW participation requirements without good cause will be subject to sanctions. Therefore, compliance and sanction procedures described in CPG 10-025 must apply to the adult who opted to be included in the AU, if he/she has agreed to and then failed to fulfill, in whole or in part, the work requirements of 20, 30 or 35 hours per week.

 

Summary (County)

 

AU composition

WTW Participation hour requirements

CalWORKs Federal standards

Natural or adoptive parent with child under six +

opting adult

Single parent level (20 hours/week),

30 hours/week, of which 20 are in core activities

Natural or adoptive parent with no child under six +

opting adult

Single parent level (30 hours/week),

Natural or adoptive parents +

opting adult

Two-parent level

(35 hours)

35 hours, of which 30 are in core activities

 

11-001.G.4
Individuals Deemed to be Meeting Core Hour Requirements
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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Q. Are individuals who are ďdeemedĒ to be meeting the TANF core hourly requirement in community services and/or unpaid work experience (WEX) for federal reporting purposes considered to be meeting the core hourly requirement for CalWORKs federal standards?

A. Yes. Individuals who are deemed to be participating for 20 or 30 hours per week (for single- and two-parent AUs respectively) in community service or unpaid work experience- after participating the maximum number of hours allowed under Fair Labor Standards Act (FLSA) rules- are considered to be meeting the federal core hourly requirement for federal reporting purposes (WPR) and the core hourly requirement in CalWORKs federal standards (WTW 2 right side).

 

However, while deemed hours count toward the core hourly requirement for CalWORKs federal standards (20/30), they do not count toward the CalWORKs minimum participation requirements of 20, 30 and 35 hours per week.

 

Individuals who are deemed to be meeting federal core requirement through a total number of hours less than 20 or 30 hours per week must engage in additional hours to comply with the CalWORKs minimum hourly participation requirements (20/30/35). The additional hours may be in either core or non-core activities.

 

As a reminder, all of the minimum required hours must be in other federal core or non-core activities, as described in CPG 10-001.D in order to meet CalWORKs federal standards.

 

Months in which the individual meets the federal core requirement and participates for a total of 20, 30, or 35 hours per week in activities that meet CalWORKs federal standards will not count toward the CalWORKs WTW 24-Month Time Clock.

 

Example #1

 

John, a single parent of an eight year-old child, is assigned to participate in work experience (WEX) for 15 hours per week, the maximum number of hours allowed by FLSA.

 

By participating the maximum number of hours that may be required in work experience under FLSA, John is deemed to be engaged for 20 hours per week, which fulfills the core hourly requirements for CalWORKs federal standards.

 

However, to fully meet CalWORKs federal standards to stop the WTW 24-Month Time Clock and comply with the CalWORKs minimum participation requirement of 30 hours per week for single-parent AUs (with no child under six), John would need to participate an additional 15 hours in other federal core or non-core activities.

 

John, having met the core hourly requirement with deemed hours, is able to enroll in job skills training directly related to employment (ERT), a non-core activity, for the remaining 15 hours per week needed to meet the 30-hour requirement.

 

Months will not count toward his WTW 24-Month Clock, because he has met the CalWORKs federal standards of 30 hours with 20 core hours (by virtue of the work experience being deemed as meeting the 20-core hour requirement.)

 

Example #2:

 

Yolanda is a single mother of a three-year-old daughter and has completed one year of a two-year nursing vocational education program. The next semester of her program starts in three months, so Yolanda is assigned to participate in community service until class begins again.

 

Using the minimum wage calculation, the ECM determined that Yolanda could be assigned no more than 15 hours per week in community service to comply with FLSA rules.

 

If Yolanda participates 15 hours per week, the maximum number of hours allowed in community service under FLSA, Yolanda will be deemed to be meeting the 20 core hours per week requirement for CalWORKs federal standards for purposes of stopping the WTW 24-Month Time Clock.

 

However, to meet the minimum CalWORKs federal standards participation requirement of 20 hours per week for single parents with a child under six, Yolanda must participate an additional five hours in federal core or non-core activities.

 

Yolanda enrolls in a summer course that counts as education directly related to employment (ERE) for five hours per week.

 

If Yolanda participates in community service for 15 hours per week and education directly related to employment for five hours per week as scheduled, she will have complied with both the CalWORKs minimum participation requirements and the CalWORKs federal standards, and will not have months count on her WTW 24-Month Time Clock.

 

11-001.G.5
WTW Clock and Opting Adults
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Q. Are stepparents/same sex spouses and RDPs subject to the WTW 24-Month Time Clock requirements?

 

A. Yes. All individuals required to participate in WTW are subject to the WTW 24-Month Time Clock, including adults who opt into the AU.

 

Months will count toward the opting adultís WTW 24-Month Time Clock when he or she is participating in WTW depending on the mix of activities that comprises his or her WTW plan.

 

Like other CalWORKs recipients, participating opting adults may meet conditions that result in months that do not count toward the WTW 24-Month Time Clock.

 

For example, opting adults may qualify for a WTW exemption or good cause like other CalWORKs recipients, which may stop the 24-Month Clock.

 

Additionally, similar to the second parent in a two-parent AU, in an AU where there is a natural or adoptive parent and an opting adult, the opting adult may be ďexcusedĒ from participation in WTW activities because the natural or adoptive parent is meeting the participation requirement for the AU.

 

In this case, months will not count toward the opting adultís WTW 24-Month Time Clock, even if the opting adult volunteers to participate non-mandatory hours.

 

Meeting CalWORKs Federal Standards

 

Months in which the AU meets CalWORKs federal standards will not count toward either the parent or opting adultís WTW 24-Month Time Clock.

 

For purposes of meeting CalWORKs federal standards, the addition of the opting adult in a single-parent AU will not subject the AU to the requirement for two-parent AU.

 

For single-parent AUs, one aided adult (the parent or the opting adult) must participate the full number of required overall and core hours to meet CalWORKs federal standards.

 

Important: Single-parent AUs that include an opting adult and a child under six in the home have a 30- (not a 20-) hour per week work requirement to meet CalWORKs federal standards.

For two-parent AUs that include three or more adults, the 35-hour total and 30-hour core requirement per week may be met by any aided adult alone or combined, but not more than two adults may combine hours to meet CalWORKs federal standards.

 

For two-parent AUs that include an opting (and third) adult, meeting CalWORKs federal standards for the AU stops months from counting toward all three adultsí WTW 24-Month Time Clocks.

 

Summary (County)

 

AU

Participation

WTW Clock willÖ

One natural/adoptive parent + opting adult

Either parent meets only WTW participation requirements for single- parent AU

Tick for each parent

Either parent meets CalWORKs federal standards for single-parent AU with opting adult (30/20)

Un-tick for each parent

Two natural/adoptive parents + opting adults

AU meets only WTW participation requirements

(35 hours)

Tick for each adult

AU meets CalWORKs federal standards

(only 2 adults can share hours)

Un-tick for each adult

 

 

11-001.G.6
WTW Clock and Study Time

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Q. With the elimination of the core/non-core requirements in CalWORKs, how is study time to be treated within the WTW 24-Month Time Clock?

 

A. Prior to SB 1041, study time was divided into credit and non-credit, with non-credit study time only counting as a non-core activity at county option. With the removal of the core/non-core requirements this division no longer exists.

 

The WTW 24-Month Time Clock is meant to give clients the necessary education, training, and other barrier removal activities they may need.

 

The way in which study time is counted as an activity is changing as result of this flexibility. This change includes aligning the rules for study time within the WTW 24-Month Time Clock with the rules for study time under CalWORKs federal standards.

 

Study time must count as part of an education or training activity if it meets the definition of supervised or unsupervised homework time.

 

Hours spent in supervised homework time and up to one hour of unsupervised homework time for each hour of class time may be counted in the individualís WTW plan.

 

The total of supervised and unsupervised homework hours must not exceed the hours required or advised by the education provider.

 

Example

 

If a student was enrolled in 6 hours of classes each week, then the ECM could assign up to 6 hours of unsupervised study time each week, for a total of 12 hours in the assigned education activity.

 

If the schoolís recommended homework time is three hours per each hour of class time, then the studentís WTW plan may contain an additional 12 hours of homework time (for a total of 18), but the additional six hours of homework time must be supervised.

 

11-001.G.7
Participants Ending Voluntarily a SIP
 
 
 
 
 
 
 
 
 
 
 
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Q. Can a client with a Self-Initiated Program (SIP) WTW plan voluntarily attend assessment and sign a non-SIP WTW plan?

 

A. Yes. A client in a SIP can voluntarily choose to end his/her SIP at any time before the program is completed.

 

If the client indicates an interest in ending the SIP, the ECM should discuss what other WTW plan options the client may have, including whether an assessment would be necessary for his or her situation.

 

When necessary, an assessment will be conducted prior to the client choosing to end his or her SIP in order for the client to make an informed decision about the activities that would replace the SIP hours in his or her WTW plan. This discussion must be documented in the clientís case file.

 

11-001.G.8
Good Cause for Participants Scheduled to Meet Federal WPR
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Q. When a client who is scheduled to meet CalWORKs federal standards has good cause for a failure to participate, must he or she have good cause for at least 50 percent of his or her scheduled participation in the month for that month to not count toward the WTW 24-Month Time Clock, as described in CPG 11.001.A.12?

 

A. No. The requirement that a month will not count toward the WTW 24-Month Time Clock only when the client has good cause for at least 50 percent of his or her participation requirements, as described in CPG 11.001.A.12 only applies to clients with a WTW plan designed to meet CalWORKs minimum standards (WTW 2 left side).

 

This requirement will not apply to clients whose plan is designed to meet CalWORKs federal standards (WTW 2 right side). Instead, the ECM will follow the regular good cause rules.

 

Days in which the client has good cause for failure to participate will not result in a failure to meet the CalWORKs federal standards and have the month count toward the WTW 24-Month Time Clock

 

Clients scheduled to meet CalWORKs federal standards and who have good cause for failure to participate will experience no change in their WTW 24-Month Time Clock status as a result.

 

Summary (County)

 

If participant ...

Good Cause (GC) is allowed..

Then the WTW Clock willÖ

Is scheduled to meet federal CalWORKs standards

Up to 16 hours

 

Un-tick

 

Is not scheduled to meet federal CalWORKs standards

Up to 16 hours

( GC hours are fewer than 50% of total monthly participation hours)

Tick

Is not scheduled to meet federal CalWORKs standards

Up to 16 hours

(GC hours are at least equal to 50% of total monthly participation hours

Un-tick*

 

Note: The ECM will follow:

         Regulations in CPG 10-020.B to determine allowable Good Cause hours and to enter required documentation of Good Cause hours in CalWIN.

         Workaround procedures listed in the Revised BEnDS 6173-1b (3-14-2014) to un-tick the WTW 24-Month Time Clock in the month Good Cause hours are equal at least to 50% of total monthly participation hours.