10-100 E.   Managing Ongoing Assignments

 

Table of Contents

The Managing Ongoing Assignments section includes the following information:

 

Topic

Attendance Monitoring

Progress Monitoring

Participant Responsibility

Work Site Supervisor Responsibility

ECM Responsibility

WEX Participation Documentation

Supportive Services

 

Attendance Monitoring

Attendance is tracked on the monthly Attendance/Progress Report form 27-302 HHSA.  Each month, employment staff must:

 

·    Collect the Attendance/Progress Report (27-302 HHSA) from each of the Work Site Supervisors and

·    Mail a 27-302 HHSA to the participant with instructions to have it signed off by the Work Site Supervisor and returned to the requesting Employment Staff.    

 

Progress Monitoring

As with all WTW activities, the participant must maintain “satisfactory progress”  in the assigned WEX/CSR activity;  In order to track progress:

 

·  It is requested that the Work Site Supervisor complete a monthly progress report on the bottom of the Attendance/Progress Report,

form 27-302 HHSA.  

·  If unsatisfactory progress is reported the ECM must contact the Work Site and the participant in order to obtain additional information as needed. 

·  The situation must then be documented in CalWIN Case Comments.

·   Unsatisfactory progress must be evaluated for “good cause”, as necessary. 

 

Participant Responsibility

Participants are to notify both the Work Site Supervisor and the ECM in the event of an absence. 

 

Work Site Supervisor Responsibility
 
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It is requested that the Work Site Supervisor:

·  Contact the ECM if the participant is absent from the assignment for three consecutive days.

·  Complete and forward the Attendance/Progress Report, form 27-302 HHSA and forward it to the ECM. 

 

ECM Responsibility

Monitor attendance and progress of participants as reported on the Work Experience Attendance Report form 27-302 HHSA as well as contact Work Sites as necessary. 

 

WTW Participation Documentation

Complete a narrative in CalWIN Case Comments to record the WEX participation hours verified by the Work Site Supervisor, as documented on the 27-302, HHSA Work Experience Attendance Report.

 

Refer to CalWORKs Program Guide Section 10-300-E., WTW Activity Documentation and Reporting Requirements for Case Comment requirements.

 

Supportive Services

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Supportive services are available to pay for participants’ expenses in order to facilitate participation in WEX and CSR.