10-006 E.     ADDITIONAL REQUIREMENTS FOR PARTICIPANTS WITH

                       VERIFIED LD

 

Table of Contents

The Additional Requirements for Participants with Verified LD  section includes the following information:

 

Topic

Limited Participation

Supplemental Activities

Allowing Fewer Hours of Participation

Examples of Activity Coding With Fewer Hours Due to LD

Inter-County Transfer

Confidential Medical Records and the Learning Disabilities Report

 

Limited Participation
 
 

The written Learning Disabilities (LD) Report may provide as a “reasonable accommodation” a recommendation to temporarily assign the WTW participant with verified LD to fewer hours of participation.  In these instances, the Employment Case Manager (ECM) must use the Telephone Consultation to ask the LD Specialist for guidance in appropriately developing or amending the Welfare-to-Work (WTW) Plan. 

 

Supplemental Activities
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

ECMs may allow fewer hours of participation in WTW activities, on a case-by-case basis, for participants with verified LD who require fewer hours as a reasonable accommodation. 

 

ECMs should first explore with the LD Specialist and the participant any options that would allow fewer hours of participation in the participant’s primary activity, supplemented with hours in other allowable activities, that will enable the participant to meet his/her 32/35-hour per week participation requirement. 

 

Any supplemental activities must support the participant’s employment goals and must be consistent with the recommendations in the LD Report and the WTW Plan. 

 

Supplemental activities, which are to be tracked under the Adult Basic Education (ABE) component, include but are not limited to:

 

·    Remedial Training;

·      Literacy Tutoring; and/or

·      Study Time (only if recommended in the LD Report as a reasonable accommodation). 

 

Allowing Fewer Hours of Participation
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

If the participant’s verified learning disability prevents full participation in WTW (32/35 hours per week), including primary WTW activities and supplemental activities, the ECM must allow fewer hours of participation as recommended by the LD Specialist.  The LD Specialist’s recommendations must be documented in the WTW case.

 

When assigning fewer hours of participation as a reasonable accommodation for learning disabilities, the ECM must: 

 

Step

Action

1

Clearly document in case comments the reason for assigning the participant to fewer hours of participation;

2

Develop with the participant a WTW Plan that clearly indicates the primary activity, any secondary and/or supplemental activities, and the number of hours per week authorized as a Learning Disabilities Accommodation (LDA);

3

Ensure that the activities listed in CalWIN match the WTW Plan or WTW Plan Amendment; and

4

At the time of making entries to the CalWIN Attendance History screen, the LDA hours are to be credited to the primary WTW activity, unless the primary activity is an employment component.

 

NOTE:  LDA hours may not be credited to an employment component.  For employed participants, LDA hours must be credited to the secondary component. 

 

 

Examples of Activity Coding With Fewer Hours Due to LD
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top

EXAMPLE 1: 

 

The LD Specialist confirms that the individual may participate in a maximum of 20 hours per week of Part-Time Employment (PTE) and 8 hours per week of Adult Basic Education (ABE). 

 

Therefore, the ECM assigns the participant to the following activities:

·       20 hours per week of PTE; and

·       12 hours per week of ABE (8 actual hours + 4 hours LDA)

__________________________________

32 total hours

 

EXAMPLE 2: 

 

The LD Specialist confirms that the individual may participate in a maximum of 20 hours per week of Work Experience (WEX) and 8 hours per week of Adult Basic Education (ABE). 

 

Therefore, the ECM assigns the participant to the following activities:

 

·       24 hours per week of WEX (20 actual hours + 4 hours LDA); and

·       8 hours per week of ABE

__________________________________

32 total hours per week

 

The WTW Plan or WTW Plan Amendment must clearly indicate the breakdown between actual hours and LDA hours.

 

NOTE: LDA hours are essentially good cause for not participating in the required 32/35 hours per week of WTW activities.   

   

Inter-County Transfers
 
 
 
 
 
 
 
 
 
 
 
 
 

When a CalWORKs recipient with a verified learning disability moves from one county to another, the sending Human Services Specialist (HSS) will forward to the receiving county a copy of the written LD Report, along with the other Inter-County Transfer (ICT) documentation.

 

County of San Diego CalWORKs HSS’s, who receive a written LD Evaluation from another county for any of their applicants/recipients, must immediately forward a copy of the report and/or evaluation to the individual’s ECM or the LD Liaison of the participant’s prospective Employment Site, if the individual has not yet been assigned to an ECM.

 

Upon receipt of a written LD Report and/or LD Evaluation from another county, the ECM must use the information contained in the report/evaluation to meet with the participant and develop or amend the participant’s WTW Plan, ensuring that appropriate activities, services, and reasonable accommodations are included. 

 

Confidential Medical Records and the Learning Disabilities Report
 

Employment and Eligibility Staff are reminded that medical records and written LD reports/evaluations must be treated as confidential documents and should be shared with LD evaluators, outside agencies, and WTW partner agencies on a “need-to-know” basis and only with a valid, properly completed Permission to Release Learning Disabilities Information (WTW 20), that has been signed and dated by the participant.  Also, confidential participant information must never be transmitted via e-mail.