10-005.F.Assessment and Reassessment

 

Table of Contents

The Assessment and Reassessment section includes the following information:

 

Sections

Topic

10-005.F.1

Overview of Assessment

10-005.F.2

When to Complete an Initial Assessment

10-005.F.3

Components of the Initial Assessment

10-005.F.4

How to Complete an Initial Assessment in CalWIN

10-005.F.5

Modified Assessment for Fully Employed Participants

10-005.F.6

Modified Assessment for SIP Participants

10-005.F.7

Limited English Proficient Participants

10-005.F.8

DOL WTW Grant Programs

10-005.F.9

Community Care Background Clearances

10-005.F.10

Reassessment

10-005.F.11

How to Schedule a Reassessment

 

10-005.F.1 Overview of Assessment
Assessment is the evaluation of various factors related to a participantís employability.Employment Case Managers (ECMs) utilize the assessment as the primary tool for developing a participantís WTW Plan.

 

During the assessment, the ECM takes inventory of the following factors:
         Work History;
         Employment skills, knowledge and abilities;
         Education history and present educational competency level;
         Supportive service needs;
         Employability given current skills and local labor market conditions;
         Job placement limitations based on disqualify criminal background;
         Physical limitations or mental conditions that limit the ability to work or participate in WTW activities.

 

10-005.F.2 When to Complete an Initial Assessment
A participant is required to complete an initial assessment with their ECM when any of the following conditions are met:
         The participant has completed or been excluded from initial job search;
         The participant is employed less than full-time, becomes less than full-time employed or becomes unemployed;
         The participant is in a SIP and it is determined that concurrent WTW activities are required to meet minimum participation requirement of 20/30/35 hours per week; or
         A full-time employed participant agrees to participate in additional WTW activities to benefit from job retention services and career advancement services.

 

 

10-005.F.3 Components of the Initial Assessment
Initial Assessment consists of the following:
         Review by the ECM of the participantís level of achievement in previously completed WTW activities;
         Learning Disabilities Screening offer (if offer has not already been completed);
         Evaluation for referral to Department of Labor (DOL) Welfare-to-Work Grant programs for all participants who are not full-time employed, if appropriate;
         Evaluation of information contained in the Welfare to Work Participant Profile (27-01);
         Evaluation of the participantís performance during job search;
         Review of the participantís occupational goals.Participants wanting to pursue community care occupations must be told about the fingerprinting/background check requirement.ECMs should council participants with a criminal history not to pursue these occupations;
         Evaluation of chances for employment given the participantís current skills and the local labor market conditions;
         Identification of available resources to complete the WTW goal of self-sufficiency through employment;
         Evaluation of issues/barriers that affect the individualís plan for self-sufficiency;
         Determination of services needed to help participants in full-time employment to retain employment and get a better job;
         Evaluation of SIP goals
Documentation of:
         Comprehensive discussion with the participant regarding WTW program changes implemented as of January 1, 2013 and their impact to WTW services and CalWORKs eligibility during and after the WTW 24-Month Time clock. See 10-005 F.4
         Participantís decision regarding core or non-core activities to include in his/her new or modified plan

 

10-005.F.4 How to Complete an Initial Assessment in CalWIN
The following is the procedure for completing an Initial Assessment in CalWIN:
 
Step
Action
1
Refer and schedule the recipient to an Assessment appointment in CalWIN.††
 
Reference: How To #231- Refer and Schedule WTW Activities on the CalWIN Intranet.
2
Print the WTW Activity Scheduling Notice (004-0) with scheduled Assessment appointment.
3
Mail the WTW Activity Scheduling Notice (004-0) to the participant.
 
Note: If the 004-0 is printed immediately and sent through county mail the Notice of Language Services (Gen 1365) is required to be sent along with the correspondence. If the 004-0 is printed in Batch the Gen 1365 will be sent automatically.
4
Document the Assessment findings in CalWIN by updating the Maintain Employment Services Information tabs:
Employment
Education
Competencies
Skills
Occupation Index
Barriers
Court Date/Legal Issues
 
Reference: How To #245 - Complete Participants Welfare to Work Assessment and How To #235 - Learning Disabilities Coding How To #235 - Learning Disabilities Coding on the CalWIN Intranet.
5
Update the Activity Status with ďSatisfactory ProgressĒ, and ďCompletedĒ, if appropriate.
6
Record the Assessment information in CalWIN Case Comments.

 

10-005.F.5Modified Assessment for Fully Employed Participants
Participants meeting the WTW participation requirement through employment who do not wish to engage in additional WTW activities are to complete a Modified Assessment.These participants include:
         Participants employed full-time in an unsubsidized job;
         Participants with two or more part-time jobs that meet the WTW requirement;
         Full-time, self-employed participants.

 

 
ECMs will ensure that the following steps are taken when conducting a Modified Assessment with a full-time employed participant:

 

 

Step

Action

1

Offer a Learning Disabilities Screening (if offer has not been made previously);

2

Ensure that the client has completed the WTW Behavioral Health Screening Tool (27-62) with the siteís Alcohol and Drug Specialist (not required if client completed Appraisal by phone and/or mail due to clientís work schedule);

3

Evaluate services needed for employed participant to retain job and/or advance in their career path and record in case narrative;

4

Document Assessment findings, including services that would help move client towards self-sufficiency in CalWIN;

 

Reference:How To #245 - Complete Participants Welfare to Work Assessment on the CalWIN Intranet.

5

Remind participant that job retention and job upgrade services are available and can be requested at any time;

6

Record the Assessment findings in CalWIN Case Comments including date completed.

 

Modified Assessments may be conducted through a telephone call for the convenience of participants employed full-time at the time of Assessment that are unable to come in to the office due to their work schedule. ECMs should make every effort possible to complete Modified Assessments in order to avoid sanctioning participants meeting the WTW requirement through employment.

 

10-005.F.6 Modified Assessment for SIP Participants
Participants that meet the WTW participation requirement through an approved Self-Initiated Program (SIP) should also complete a Modified Assessment.The ECM should follow the same steps listed for Modified Assessment for full-time employed participants, with the additional requirement of development and signing of a WTW Plan.

 ††††††††††††††††††††††††††††††††

10-005.F.7 Limited English Proficient Participants
Assessments of Limited English Proficient (LEP) WTW participants must be conducted in a language that the participant understands.This must be done through the use of culturally sensitive bilingual ECMs, interpreter services, and/or translations.
Culturally sensitive individuals are those who have knowledge and understanding of cultural environments, religious beliefs, life styles, self-concepts, and language characteristics of the populations they serve.

 

 

Assessment information of LEP WTW participants is to be documented in CalWIN by completing the appropriate Maintain Employment Services Information tabs in CalWIN.

 

The Assessment narrative in CalWIN Case Comments must clearly document the use of bilingual staff or interpreter services to accommodate a language barrier during Assessment.

 

Reference: How To #245 - Complete Participants Welfare to Work Assessment on the CalWIN Intranet.

 

 

10-005.F.8
DOL WTW Grant Programs
ECMs may refer active WTW participants to Department of Labor (DOL) WTW Grant Programs by sending a referral packet to either the Career Center Network or to one of the WTW Grant Program providers.The referral packet must include:
A completed WTW Grant Program Eligibility/Referral form (70/30);
A copy of the current WTW Plan Activity Assignment (WTW2).
 
In order to use DOL WTW Grant Paid Work Experience as a WTW activity, ECMs must have written documentation from the program provider in the WTW case file that verifies the Paid Work Experience is funded by DOL WTW Grant programs by using the designated CalWIN Activity.
 
If otherwise eligible, supportive services must be made available to participants who are engaged in approved DOL WTW Grant-funded programs.Supportive services include childcare, transportation, self-sufficiency payments, ancillary expenses, and personal counseling.
 
Below is the web link and contact information for the various Career Centers:
 
http://www.sandiegoatwork.com/:
 

 

Grossmont Union High School
District
924 East Main Street
El Cajon, CA92021
Phone: (619) 590-3900
Fax:(619) 579-4720
NORTH COUNTY COASTAL CAREER CENTER
Operated by ResCare
1949 Avenida del Oro, Suite 106
Oceanside, CA92056
Phone:(760) 631-6150
Fax:(760) 631-6161

 

 

NORTH COUNTY INLAND CAREER CENTER
Operated by ResCare
463 North Midway Drive, Suite 100B
Escondido, CA92027
Phone:(760) 871-1962
Fax:(760) 871-0346
SOUTH COUNTY CAREER CENTER
Operated by ResCare
1111 Bay Boulevard, Suite E
Chula Vista, CA91911
Phone:(619) 628-0300
Phone:(619) 424-1112
Fax:(619) 424-1144

 

 

Metro Career Center
 http://www.metrocareercenters.org/
Operated by San Diego Workforce Partnership
3910 University Avenue
San Diego, CA 92105
Phone: (619) 516-2200
Fax: (619) 516-2294
South Metro Career Center 
http://www.metrocareercenters.org/
San Diego Workforce Partnership
4389 Imperial Avenue
San Diego, CA 92113
Phone: (619) 266-4200
Fax: (619) 266-4261

 

 

  

10-005.F.9 Community Care Background Clearances
Individuals convicted of a crime other than a minor traffic violation will most likely not pass the Department of Justice fingerprint/background clearance required to work as a Community Care Provider for children, the elderly or disabled persons.
Examples of Community Care occupations include, but are not limited to childcare provider, nursing assistant and early childhood educator.
 
If a client is denied clearance, an exemption waiver from the California Department of Social Services Caregiver Background Check Bureau is required.Serious crimes against persons are non-exemptible and disqualify the individual from working, residing or being present, except as a client, in a community care licensed facility.††
 

 

10-005.F.10 Reassessment
A Reassessment consists of the same criteria as the Initial Assessment and is conducted by the ECM in the following circumstances:
 

 

When a participantÖ
ThenÖ

 

 

does not obtain unsubsidized employment by completion of one or all of the activities in their WTW Plan,
additional WTW activities are assigned by the ECM to assist the individual in becoming employed.††

 

 

is transferred from one region to another region and the receiving region determines if it is appropriate to provide a Reassessment,
the ECM may work with the participant to change the WTW Plan developed in the previous region based upon the outcome of the Reassessment.

 

 

does not maintain satisfactory progress in an assigned activity,
the ECM and the participant must agree on an activity assignment to replace the cancelled activity.

 

 
The Reassessment appointment with the ECM must not interfere with the participantís employment and/or school attendance.
 

 

 
10-005.F.11 How to Schedule a Reassessment
When scheduling a Reassessment, the ECM must follow the same procedure for scheduling an Initial Assessment. The Maintain Employment Services Information tabs must be updated, as appropriate:
 
Employment
Education
Competencies
Skills
Occupation Index
Barriers
Court Date/Legal Issues
 
Reference: How To #245 - Complete Participants Welfare to Work Assessment on the CalWIN Intranet.
 
See CPG 10-005 G. for Third Party Assessment procedures