10-001.E     Welfare-to-Work Activities that Meet CalWORKs Federal Standards

 

Table of Contents

Section

Activity

10-003.E.1

Unsubsidized Employment

10-003.E.2

Subsidized Employment

10-003.E.3

Work Experience

10-003.E.4

On-the-job Training

10-003.E.5

Job Search and Job Readiness

10-003.E.6

Community Services

10-003.E.7

Vocational Educational Training

10-003.E.8

Job Skills Training Directly Related to Employment

10-003.E.9

Education Directly Related to Employment

10-003.E.10

Satisfactory School Attendance

10-003.E.11

Providing Child Care to a Community Services Participant

 

10-003.E.1 Unsubsidized Employment
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Unsubsidized Employment is full or part-time employment in the public or private sector that is not subsidized by TANF or any other public program. Only the hours that are paid by the employer are counted as Unsubsidized Employment.

 

Unsubsidized Employment includes:

·         Self-employment as well as recipients whose employers claim a tax credit for hiring economically disadvantaged workers.

·         Apprenticeship programs that allow participants to earn money while they practice the trade under the supervision of a journey person and attend classes

 

The determination of whether employment is subsidized, or not, depends on whether the employer, rather than the recipient, receives a subsidy.

 

Hours of participation in various barrier removal activities, such as mental health, substance abuse, and/or rehabilitative services, can count under this activity if they are integrated parts of Unsubsidized Employment.

 

In order to count, the individuals must be paid for all of the hours they participate in such activities that are counted as Unsubsidized Employment.

 

If the individuals are not paid while participating in these activities, the participation will be reported as a blend of Unsubsidized Employment and another appropriate activity such as Job Search and Job Readiness assistance.

 

10-003.E.2 Subsidized Employment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Subsidized Employment in the private or public sector means employment in the private and public sectors, respectively, for which the employer receives a subsidy from TANF or other public funds to offset some or all of the wages and costs of employing a work-eligible individual.

 

Subsidized work may include:

·         Work supplementation where TANF funds that would otherwise be paid as assistance are paid to the employer or to a third-party contractor, like a temporary staffing agency, which serves as the employer of record and is paid a fee to cover salary, expenses and success in placing employees

·         Supported work for individuals with disabilities in an integrated setting

·         Work study activities; or

·         Paid barrier removal and educational activities.

 

Subsidized Employment is distinguished from Work Experience in that the participant in Subsidized Employment is paid wages and receives

The same benefits as an employee with no subsidy who performs similar work.

 

Hours of participation in various barrier removal activities, such as mental health, substance abuse, and/or rehabilitative services, can count under this activity if they are integrated parts of Subsidized Employment.

 

In order to count, the individuals must be paid for all of the hours they participate in such activities that are counted as Subsidized Employment.

 

If the individuals are not paid while participating in these activities, the participation will be reported as a blend of Subsidized Employment and another appropriate activity such as Job Search and Job Readiness assistance.

 

10-003.E.3 Work Experience

 

Work Experience is a training activity performed in the public or private sector, as well as a non-profit, community- or faith-based setting, that helps provide basic job skills, enhances existing job skills in a position related to the participant’s experience, or provides a needed community service that shall lead to Unsubsidized Employment.

 

The recipient is receiving compensation in the form of the cash aid grant for time spent in the activity.

 

Core hours shall be limited as follows:

·         When the assistance unit includes CalFresh recipients, the individual shall participate for no more than the number of hours each month, determined collectively for the assistance unit, equal to the CalWORKs grant plus the CalFresh allotment divided by the State or federal minimum wage, whichever is higher; or

·         When the assistance unit does not include CalFresh recipients, the individual shall participate for not more than the number of hours each month, determined collectively for the assistance unit, equal to the CalWORKs grant divided by the State or federal minimum wage, whichever is higher.

·         Hours of participation in various barrier removal activities, such as Mental Health, Substance Abuse, and/or Rehabilitative Services, can count under this activity if they are integrated parts of Work Experience.

 

Eligibility Operation clarification:

The ECM will make the decision if barrier removal activities as defined above by CDSS are part of the assigned Work Experience activity.

 

10-003.E.4
On-the-job Training

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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On-the-job Training is training in the public or private sector that is given to a paid employee while he or she is engaged in productive work. On-the-job Training provides knowledge and skills that are essential to the full and adequate performance of the job.

 

The employer is subsidized to offset training costs.

 

Supported work may be counted as On-the-job Training if it includes significant training in the skills and knowledge essential to job performance. On-the-Job Training may also include orientation and classroom instruction required by the recipient’s employer and/or case manager.

 

In some instances, training (e.g., tax preparation) or Continuing

Education (e.g., nursing) is a necessary and regular element of employment.

 

On-the-Job Training may include participation in these types of activities when the individual is reimbursed for the training costs.

 

When the individual is not reimbursed for training costs, the participation counts as job skills training directly related to employment, education directly related to employment, vocational educational training, or Job Search and Job Readiness assistance, as appropriate.

 

Eligibility Operation clarification:

Currently OJT, as defined above by CDSS, is not available in San Diego County

 

10-003.E.5 Job Search and Job Readiness

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Job Search is an activity in which the participant’s principal activity is to seek employment. Job Search includes looking for suitable job openings, making contact with potential employers, applying for vacancies, and interviewing for jobs.

 

Job Readiness assistance is an activity that provides a recipient with training to learn basic job seeking and interviewing skills, to understand employer expectations, and to learn skills designed to enhance an individual’s capacity to move toward self-sufficiency.

 

Job Readiness assistance also comprises the following activities:

·         Preparing an individual to obtain or retain employment, such as preparing a resume or job application, interviewing skills, instruction in work place expectations, and life skills training

·         Substance abuse treatment, mental health treatment, or rehabilitation activities. Treatment or rehabilitation services can include residential treatment, group or individual therapy, support group, or participation in Alcoholics Anonymous, and Narcotics Anonymous.                                                                                                                                            

 

Note: Substance abuse treatment, mental health treatment and rehabilitation programs that include integrated hours of Unsubsidized Employment, Subsidized Employment, Work Experience, or another activity may count as another activity during the hours of the integrated component, as long as the component meets a common sense definition of that other activity.

 

On a case-by-case basis, domestic abuse services that address barriers to employment. Treatment and services for domestic abuse victims include the following activities when needed to seek or prepare for employment:

·         Individual counseling of the participant and children;

·         Group counseling;

·         Substance abuse services;

·         Medical and public health services; mental health services; independent living skills;

·         Financial planning and life skills training.

 

Note: The criteria professionals use for assigning these services is that they must be necessary to prepare an individual to obtain or maintain employment or participate in WTW activities and must be verified and documented in the WTW plan and/or case file.

 

If a portion of the treatment or rehabilitation activities meets a

common-sense definition of another work activity, such as Community Service or Work Experience, then the hours associated with the “work” will count under that activity and the actual treatment hours will count in Job Search and Job Readiness assistance.

 

Drug testing for a specific job classification and taking tests to qualify for specialized certificates. These activities will be assigned to the extent they are determined necessary for the participant to obtain or prepare for employment or participate in other welfare-to work activities.

 

Participation in orientation, appraisal, or assessment.

 

Orientation is an introduction to the WTW program, including a general description of CalWORKs activities, participation requirements, and consequences for failing to meet requirements, available supportive services, and exemptions from participation.

 

Appraisal is an evaluation of an individual’s employment history and skills, necessary supportive services, and any other relevant information needed to assign an individual to welfare-to-work activities, as well as informing the individual of his or her rights and responsibilities as pertains to the program.

 

Assessment is a thorough individual review of the recipient’s work history, employment skills, educational history, competency levels, need for supportive services, physical limitations or mental conditions, available resources, all in comparison to local labor market conditions, in order to complete a WTW plan.

 

Time spent online in distance learning activities. Online tasks could include

·         Searching for job vacancies

·         Submitting résumés

·         Completing applications.

 

Hours spent in these activities will be verified and documented in the WTW plan.

 

Job interviews may be obtained from participating in this activity.

 

Reasonable transportation time between job interviews, but not to the first interview or from the last one of the day, will count toward Job Search and Job Readiness hours.

 

The Employment Case Manager (ECM) may require additional verification of activities, which may include such documents as job contact logs that provide sufficient information to verify the Job Search activity, mileage logs, or other documentation included in the case file.

 

Eligibility Operations clarification:

Per CDSS definitions, Job Readiness is a separate activity from Job Search.

 

The ECM will make the determination if a portion of the treatment or rehabilitation activities meets a common-sense definition of another work activity.

 

10-003.E.6
Community Services
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Community Service is training that is temporary and transitional, is performed in the public or private non-profit sector, and provides basic job skills that may lead to employment while meeting a community need.

 

Other activities may be included within the community service programs.

 

In these situations, short-term training or equivalent activities will be included if they are of limited duration (usually no longer than six months) and are necessary for participation in the Community Service activity.

 

Eligibility Operations clarification:

Community Service is currently available in San Diego County only for participants who are residing in remote areas. If a participant lives in a remote area where there is no reasonable transportation to assign Community Services as a WTW activity, the participant will be assigned to other activities or evaluated for Good Cause.

 

10-003.E.7 Vocational Educational Training

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Vocational Educational Training is organized educational programs that are directly related to the preparation of individuals for employment in current or emerging occupations.

 

Vocational Education Training must be provided by vocational-technical schools, postsecondary institutions or proprietary schools.

 

Vocational Educational Training placements are documented on a list developed by the county.

 

The list, which is revised annually, includes programs that lead to jobs in the local labor market and is used by the ECM to approve Vocational Educational Training and/or to assign activities as a result of assessment. See CPG 10-011 G.

 

For programs not on the county’s list, the ECM will determine if the program is directly related to job preparation.

 

In some instances, the Vocational Educational Training will be completed as part of distance learning.

 

Participation will count toward Vocational Educational Training hours only when the time spent can be monitored by the service provider and reported to the county welfare department.

 

Participation in Vocational Educational Training beyond the12-month limit may count as Job Skills Training Directly Related to Employment or Education Directly Related to Employment, whichever definition is applicable, only after the core hourly requirement has been met from participation in other core activities.

 

Basic and Remedial Education and English as a Second Language (ESL) will be counted as part of Vocational Educational Training activity on a case-by-case basis when the participant’s educational history and present educational competency level assessment shows a need for such activities to be included in the vocational education program for the participant to be successful.

 

Actual hours spent in supervised homework time and up to one hour of unsupervised homework time for each hour of class time will be counted.

 

A statement from the educational program indicating the amount of homework required must be included in the case file. Total homework time counted for participation will not exceed the hours required or advised by the educational program.

 

10-003.E.8 Job Skills Training Directly Related to Employment
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Job Skills Training Directly Related to Employment is training or education for job skills required by an employer to provide an individual with the ability to obtain employment or to advance or adapt to the changing demands of the workplace.

 

The activity may include either customized or general training to prepare an individual for employment, including literacy and language instruction and other remedial education.

 

Job Skills Training Directly Related to Employment may include four-year bachelor degree programs at any state-certified college or university.

 

Activities may include Vocational Educational Training that has been extended beyond 12 months.

 

In some instances, the Job Skills Training Directly Related to Employment will be completed as part of distance learning.

 

Participation will count Job Skills Training Directly Related to Employment only when the distance learning program otherwise meets the definition of the activity and the time spent in the distance learning component can be monitored by the service provider, reported to the ECM and documented in the case file.

 

Actual hours spent in supervised homework time and up to one hour of unsupervised homework time for each hour of class time will be counted. A statement from the educational program indicating the amount of homework required must be included in the case file.

 

Total homework time counted for participation will not exceed the hours required or advised by the educational program.

 

10-003.E.9
Education Directly Related to Employment
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Education Directly Related to Employment is education related to a specific occupation, job, or job offer.

 

The activity is primarily for adults and includes Adult Basic Education and English-as-Second Language and, where required as a prerequisite for employment, education leading to a General Educational Development (GED) credential or high school equivalency diploma.

 

Activities may include Vocational Educational Training that exceeds the 12-month limit.

 

In some instances, the Education Directly Related to Employment will be completed as part of distance learning. Participation will count toward Education Directly Related to Employment only when the distance learning program otherwise meets the definition of the activity and the time spent in distance learning can be monitored by the service provider and is reported to the county welfare department.

 

Actual hours spent in supervised homework time and up to one hour of unsupervised homework time for each hour of class time will be counted.

 

A statement from the educational program indicating the amount of homework required must be included in the case file.

 

Total homework time counted for participation will not exceed the hours required or advised by the educational program.

 

 

10-003.E.10
Satisfactory School Attendance
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Satisfactory School Attendance is regular attendance in accordance with the requirements of the secondary school or course of study, at a secondary school or in a course of study leading to a certificate of general equivalence, in the case of a participant who has not completed secondary school or received such a certificate.

 

Satisfactory School Attendance is primarily an activity for minor parents and will only include other related educational activities, such as Adult Basic Education or language instruction, when they are required for completion of a General Educational Development (GED) credential.

 

Hours of participation attending high school in a vocational education track may be counted under this activity.

 

In addition, case management services are provided to minor parents in this activity.

 

Case management involves directing and coordinating a recipient’s educational, health, and social services and may include ESL, career training, alternative school, tutoring, drop-out prevention, and teen pregnancy or parenting programs.

 

The case management programs are essential to this work category in that they address the special social service needs of minor parents.

 

Meeting these specific needs helps this group of recipients obtain GED credential or attend secondary school, which helps minor parents

to achieve self-sufficiency.

 

In some instances, participation will be completed as part of distance learning and will count toward Satisfactory School Attendance only when the distance learning program otherwise meets the definition of the activity and the time spent can be monitored by the service provider and it is reported to the ECM on a monthly basis.

 

Actual hours spent in supervised homework time and up to one hour of unsupervised homework time for each hour of class time will be counted. Total homework time counted for participation will not exceed the hours required or advised by the educational program.

 

A statement from the educational program indicating the amount of homework required must included in the case file.

 

10-003.E.11 Providing Child Care to a Community Services Participant

Providing Child Care Services is providing child care to enable another TANF recipient to participate in a community service program.

 

The activity does not allow for one parent in a two-parent case to care for their own children in the home.