10-003.B    Welfare-to-Work (WTW) 24-Month Time Clock

 

Table of Contents

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

This Welfare-to-Work (WTW) 34-Month Time Clock section includes the following information:

 

Section

Topic

10-003.B.1

Background

10-003.B.2

New WTW 24-Month Time Clock

10-003.B.3

Individuals subject to the WTW 24-Month Time Clock

10-003.B.4

Individuals not subject to the WTW 24-Month Time Clock

10-003.B.5

Summary

10-003.B.6

WTW Weekly Participation Requirements During the WTW 24-Month Time Clock

10-003.B.7

WTW 24-Month Time Clock for Two-Parent Households

10-003.B.8

Summary of Core and Non-Core Activities During the WTW 24-Month Time Clock

10-003.B.9

Counting Months Toward the WTW 24-Month Time Clock

10-003.B.10

Participation In Educational Activities

10-003.B.11

Tracking WTW 24-Month Time Clock In CalWIN and MEDS/TRAC

10-003.B. 12

Impact of WTW 24-Month Time Clock on Participant’s CW 48 Months Time-On-Aid (TOA Clock)

10-003.B.13

Employment Case Managers’ Responsibilities

10-003.B.14

Human Services Specialists’ Responsibilities

10-003.B.15

Communication with FRCs and Escalation Procedures

 

 

10-001.E.1
Background
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top
 
 
 

On June 27, 2012 the Governor of California signed a new law SB1041 which authorized the following changes to the Welfare-to-Work (WTW) program effective January 1, 2013:

·         Participation hours for single parents are aligned to  federal requirements:

·         20 hours per week for single parent families with a child under the age of six

·         30 hours per week for single parent families without a child under the age of six

·         New WTW 24-Month Time Clock for non-exempt CW recipients, whose circumstances will determine:

·         When the WTW 24-Month Time Clock starts

·         Which months are counted or not counted toward the WTW 24-Month Time Clock

·         Removal of core hour requirements during the WTW 24-Month Time Clock.

 

After the WTW 24-Month Time Clock is exhausted non-exempt individuals who are not meeting federal participation and not meeting core hour requirements each week will no longer receive CalWORKs. Cash aid will be issued only to the eligible children in the Assistance Unit (AU).

 

10-001.E.2
New WTW 24-Month Time Clock

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Top

 

 

 

 

 

 

 

 

When a participant is subject to the new WTW 24-Month Time Clock the following regulations apply:

·         The WTW 24-Month Time Clock does not add time to the participant’s CW 48-month time on aid

·         The 24 months of WTW services can be used at any time during the participant’s CW 48 months and they do not have to be consecutive

·         The 24 months of WTW services are cumulative 

·         Any month the family meets the federal work participation and core hour requirements will not be counted toward the WTW 24-Month Time Clock

·         Any month the family does not meet the federal work participation and core hour requirements will be counted toward the WTW 24-Month Time Clock

·         A month may be un-ticked if a participant is:

o   Exempt

o   Subject to WTW sanction

o   Granted Good Cause for not participating

o   Granted a Domestic Violence waiver

o   Assigned to Job Search, Job Readiness, Assessment, or developing a new or modified WTW plan

o   Enrolled in Cal-Learn

 

See also Counting Months Toward the WTW 24-Month Time Clock

 

Examples:

 

If a participant…..

Then….

HHHas only 8 months of CalWORKs left after signing his/her WTW plan

He/she will receive only 8 months of WTW services                         (WTW Time Clock = 8 months)

Is enrolled in a Self-Initiated Plan (SIP) for 30 hours a week and has never used his/her VTR 12-month lifetime limit

For 12 months SIP will be considered Vocational Educational Training (VTR), federal core activity which stops the WTW 24-Month Time Clock

Was full time employed while aided for 23 months and lost his/her job

All WTW 24-Month Time Clock is available because no months were counted while the participant was employed full time (core activity)

Is no longer receiving CW because he/she is timed-out

WTW 24-Month Time Clock requirements no longer apply

 

Effective January 1, 2013 WTW weekly participation hours were aligned to federal requirements as follows:

 

WTW Family Type

Requirements during the WTW 24-Month Time Clock

Requirements after the WTW 24-Month Time Clock is exhausted

Single parent with child under 6

20 hours per week, no core activities required

20 hours per week, all 20 in core activities

Single parent with no child under 6

30 hours per week, no core activities required

30 hours per week, of which 20 in core activities

Two-parent families (deprivation due to unemployment)

Combined 35 hours per week, no core activities required

Combined 35 hours per week, of which 30 in core activities

Two-parent families (with one parent disabled

Non-disabled parent: 20 or 30 hours per week (depend on child’s age) no core activities required

Non-disabled parent: 20 or 30 hours per week (depend on child’s age), of which 20 in core activities

 

10-001.E.3
Individuals Subject To the WTW 24-Month Time Clock

The WTW 24-Month Time Clock applies to:

·         All non-exempt individuals who are required to participate in WTW activities

·         Non-exempt step-parents or Registered Domestic Partners, who are required to participate in WTW after choosing to be aided as optional members of the Assistance Unit (AU).

 

10-001.E.4
Individuals Not Subject To the WTW 24-Month Time Clock
 
 
 
 
Top

The following ineligible adults who are receiving CalWORKs only on  behalf of a child are not subject to the WTW 24-Month Time Clock requirements:

·         Timed out individuals who have exceeded their 48-month CW time limit

·         Drug and fleeing felons

·         Ineligible non-citizens

·         Non-needy caretaker relatives

·         Individuals who are receiving Title XVI Supplemental Security Income (SSI/SSP)

 

10-001.E.5
Summary
 
 
 
 
 
 
Top

 

Individuals Subject to WTW 24-Month Time Clock

Individuals Not Subject to WTW 24-Month Time Clock

Mandatory WTW participants

Timed-out

Aided, non-exempt step-parents

Drug and fleeing felons

Aided, non-exempt registered Domestic Partners

Ineligible non-citizens

 

-

Non-needy caretakers

-

SSI/SSP recipients

 

 

10-001.E.6
WTW Weekly Participation Requirements During the WTW 24-Month Time Clock
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top
 
 

Effective January 1, 2013 non-exempt individuals will be required to complete the following weekly participation hours during the WTW 24-Month Time Clock:

 

WTW Family Type

Weekly Participation Hours During the WTW 24-Month Time Clock

Single parent with child under age of 6

20 hours (no core hour requirements)

Single parent with no child under age of 6

30 hours (no core hour requirements)

Two-parent families

35 hours (no core hour requirements)

Two-parent families (one disabled parent)

30 hours (no core hour requirements for the parent who is not disabled)

 

Note: To stop the WTW 24-Month Time Clock and preserve their months of WTW services, clients may choose to participate in core activities at any time, although no longer required.

 

Participants enrolled in a Self-Initiated Plan (SIP) will be required to complete the following participation hours per week:

 

SIP Family Type

Weekly Participation Hours During the WTW 24-Month Time Clock

Single parent family with child under age of 6

20 hours, no core hour requirements

Single parent without a child under age of 6

30 hours, no core hour requirements

Two-parent family with only one parent participating in a SIP

35 hours, no core hour requirements

SIP parent must complete at least 30 of the total 35 weekly hours

Two-parent family with both parents participating in a SIP

30 hours for each parent

(no core hour requirements)

 

 

Note: To stop the WTW Time Clock and preserve their 24 months of WTW services, clients enrolled in a Self-Initiated Plan (SIP) may choose to participate in core activities at any time, although no longer required.

 

10-001.E.7
WTW 24-Month Time Clock for Two-Parent Households
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top
 
 
 
 

Each parent in a two-parent household will have an individual WTW 24-Month Time Clock.

 

Months toward the WTW 24-Month Time Clock will be counted as follows:

 

If …

And…

WTW 24-Month Time Clock will…

The first parent is participating, but not meeting federal work requirements (example: no core hours)

The second parent is exempt, or sanctioned, or developing a WTW plan, etc.

Tick in that month only for the first parent (federal 35/30 work requirements are not met)

The first parent is participating, but not meeting federal work requirements (example: 20 weekly hours, no core activities)

The second parent is exempt/volunteer and working 20 hours per week (core)

Stop in that month for both parents

(federal 35/30 work requirements  met by combined hours)

Both parents are participating 35 combined hours per week

Sharing 30 core hours per week

Stop in that month for both parents

(federal 35/30 work requirements  met by combined hours)

Both parents are participating, but not meeting federal work requirements

Neither parent is developing a WTW plan, or exempt, or sanctioned, etc.

Tick in that month for both parents at the same time

Only one parent is participating, but the family is meeting federal weekly participation and core hour requirements (35/30)

The other parent is not participating (excused) and he/she is not exempt

Stop in that month for both parents

(federal 35/30 work requirements met for the family by one parent)

 

 

10-001.E.8
Summary of Core and Non-Core Activities during the WTW 24-Month Time Clock
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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The following is the list of core and non-core activities which participants may include in their WTW plan during their WTW 24-Month Time Clock:

 

Non-Core Activities

Core Activities and their Time Limit

Job skills training directly related to employment (ERT)

Job Search/Job Readiness

(up to 4 consecutive weeks, can be extended up to 12 weeks)

Education directly related to employment (ERE)

Unsubsidized employment 

Satisfactory attendance in secondary school or GED

Self-employment

Adult basic education (ABE)

Subsidized employment and On-the-Job Training (OJT) *

Participation required by school to ensure child’s attendance

Work Study

Other activities  to assist in obtaining employment

Vocational Educational Training

(12-month lifetime limit)

English-as-Second-Language (ESL)

Providing childcare to an individual participating in Community Services**

Mental Health Services

Work Experience (WEX)

Substance Abuse Services

Substance Abuse/Domestic Violence/Mental Health Services

(up to 4 consecutive weeks, can be extended up to 12 weeks)

Domestic Violence Services

Community Services**

*   Not currently available in San Diego County

** Currently available for individuals residing in remote areas of San Diego county.

 

Refer to CPG 10-005 H. WTW Activities/Components for detailed information regarding each activity.

 

10-001.E.9
Counting Months toward the WTW 24-Month Time Clock
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top
 

 

 

WTW participation months before January 1, 2013 do not count toward the 24-Month Time Clock. 

 

Client’s circumstances can affect the WTW 24-Month Time Clock as  follows:

 

After January 1, 2013, if the client is...

Then the month will..

Participating 20/30/35 hours per week, with fewer  than 20/30 federal core hours 

Tick

In non-compliance for:

·         Not participating, or

·         Participating fewer than the required 20/30/35 hours (not yet sanctioned)

Tick

Meeting federal participation (20/30/35  hours per week) and core hour requirements (20/30  hours per week)

Un-tick

Meeting CPG 10-020 A. WTW Exemptions

Un-tick

Granted Good Cause for not participating

                   Un-tick

(if meeting condition described in CPG 10-001 H. Q. #13

Not receiving CW due to WTW sanction

Un-tick

Completing Job Search

                    Un-tick*

If meeting any conditions described in CPG 10-001 H. Q. #12

Participating in Appraisal, Assessment, or WTW Plan development*

Un-tick

No longer exempt as caretaker of a child under 23 months or of two or more children under six (ABx44 exemption), and he/she has not been re-engaged in WTW

Un-tick

Participating in Cal-Learn

Un-tick

Granted a Domestic Violence (DV) waiver from WTW participation

Un-tick

 

Note: For individuals with more than 24 months of remaining CalWORKs eligibility as of January 1, 2013 the WTW 24-Month Time Clock will start ticking the first of the month following the date a new WTW plan is signed or an existing plan is agreed upon.

 

For individuals with 24 months or less of CalWORKs eligibility as of January 1, 2013, the WTW 24-Month Clock starts as of that date.

 

10-001.E.10
Participation In Educational Activities
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Participation  in educational activities may be considered as:

·         Vocational Educational Training (VTR) which:

o   Is a core activity with a 12-month lifetime limit

o   May not count toward the WTW 24-Month Time Clock if VTR hours are sufficient to meet federal requirements

·         Skills Training Directly Related to Employment (ERT non-core activity) which may include:

o   Bachelor degree programs

o   VTR activities extended beyond the 12 month individuals’ lifetime limit

 

Education Directly Related to Employment (ERE non-core activity) for individuals without a High School diploma or a general Education Diploma (GED).

 

Once the WTW 24-Month Time Clock and the 12-month VTR are exhausted, participants may:

·         Continue their education programs as non-core activity (ERT or ERE)

·         Include one or more core activities in their WTW plan to meet federal participation and meet core hour requirements to continue receiving CW.

 

If ...

Then ...

 Mandatory Participants have already exhausted their VTR 12-month lifetime limit as of December 31, 2012

They will not have a new VTR 12-month period granted effective January 1, 2013, independently from their WTW registration status as mandatory or exempt/volunteer.

Exempt/Volunteer Participants have already exhausted their VTR 12-month lifetime limit as of December 31, 2012 and their registration status changes to mandatory

Weekly participation and core hour requirements and their time limit do not apply to exempt individuals until their exemption ends and their status changes to registered/mandatory

 

Example #1

 

If a single parent without a child under the age of six is enrolled in an approved SIP the following applies:

 

If the participant…

And he/she …

Then he/she will be…

Has exhausted VTR 12 months limit during the WTW 24-Month Time Clock

Is participating in 30 hours per week of ERT (non-core)

Meeting only weekly

participation but not

meeting federal core

hour requirements:

The WTW 24-Month Time Clock will tick in that month

Has not exhausted VTR 12 months limit during the WTW 24-Month Time Clock

Is participating in 10 hours of ERT (non-core) + 20 VTR hours (core) per week

Meeting federal weekly participation and core hour requirements:

The WTW 24-Month Time Clock will stop in that month

Has exhausted his/her:

VTR 12-month limit and

WTW 24-Month Time Clock

Is participating in 30 hours of ERT (non-core) per week

Meeting only weekly participation but not meeting federal core hour requirements:

CW ineligible

 

Has exhausted:

VTR 12-month limit and

WTW 24-Month Time Clock

Is participating in 10 hours of ERT (non-core) and 20 hours of employment (core) per week

Meeting federal  weekly participation and core hour requirements:

CW eligible

Has exhausted WTW 24-Month Time Clock but has not exhausted

VTR 12-month limit

Is participating in 30 hours of VTR (core) per week

Meeting federal weekly participation and core hour requirements:

CW eligible

 

Note: There is no exemption from core hour requirements for SIP participants after the WTW 24-Month Time Clock is exhausted.

 

In addition to their school hours, SIP participants will be required each week to meet core hour requirements through employment or other core activities (if they have already used their 12-month lifetime limit of VTR) to continue receiving cash aid for themselves.

 

Example #2

 

If a single parent with a child under the age of six is enrolled in an approved SIP the following applies:

 

If the participant…

And he/she …

Then he/she will be…

 Has exhausted VTR 12 months limit during the WTW 24-Month Time Clock

Is participating in 20 hours of ERT (non-core) per week

Meeting only weekly

 participation but not

meeting federal core

hour requirements:

WTW 24-Month Time Clock ticks in that month

Has not exhausted VTR 12 months limit during the WTW 24-Month Time Clock

Is participating in 20 VTR hours (core) per week

Meeting federal weekly participation and core hour requirements:

WTW 24-Month Time Clock stops in that month

Has exhausted:

VTR 12-month limit and

WTW 24-Month Time Clock

Is participating in 20 hours of ERT (non-core) per week

Meeting only weekly participation but not meeting federal core hour requirement: 

CW ineligible

 

Has exhausted:

VTR 12-month limit and

WTW 24-Month Time Clock

Is participating in 20 hours of Work Study (core) per week

Meeting federal weekly participation and core hour requirements: 

CW eligible  

Has exhausted:

WTW 24-Month Time Clock, but

Has not exhausted:

VTR 12-month limit

Is participating in 20 hours of VTR (core) per week

Meeting federal weekly participation and core hour requirements: 

CW eligible

 

10-001.E.11
Tracking WTW 24-Month Time Clock in CalWIN and MEDS/TRAC
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top

CalWIN entries made by ECMs and/or HSSs regarding CW recipients’ eligibility, WTW registration status (participation, compliance, exemption, sanction, DV or other waiver, etc.) will determine if:

·         An individual is subject to the WTW 24-Month Time Clock; and

·         A specific month is counted or not counted toward the WTW 24-Month Time Clock.

 

After CalWIN is updated to track participation based on the new hourly requirements and to tick/un-tick automatically WTW months, Eligibility and Employment Services staff will be able to view the participant’s WTW 24-Month Time Clock by accessing the “Display Individual Time Limit Clock Summary” window in CalWIN.

 

The following will occur in CalWIN:

 

When ...

Then ...

ECM selects participant’s name and WTW 24-Month Time Clock from the clock type drop box

The WTW 24-Month Time Clock will appear and display:

Total of months used, and/or

Remaining months, and

WTW clock status for each of the 24 months (Ticking/Non-Ticking)

 

The TRAC system has been modified to capture all cumulative months used by all mandatory WTW participants as part of the new WTW 24-Month Time Clock.

 

Once CalWIN is updated, the CalWIN Consortia will automatically transmit to the TRAC system all individual WTWTW 24-Month Time Clock data from January 1, 2013.

 

CDSS has issued on March 26, 2013 a partial list of the WDTIP TRAC codes associated with new WTW 24-Month Time Clock exceptions effective 1/1/2013:

 

WDTIP/TRAC Codes

PGM EXC CD

PGM EXC RSN CD

Program Exception Reason Name

PGM EXC TANF 60 FG

PGM EXC CW 48 FG

PGM EXC WTW 24 FG

03

322

Participation in Job Search is at least 50% of the client’s monthly participation hours

Y

Y

N

04

408

Good Cause is granted for at least 50% of the client’s monthly participation hours

Y

Y

N

 

Codes related to the WTW 24-Month Time clock extenders will be issued at later date. CPG will be updated as soon information is received from CDSS.

 

More information regarding WTW 24-Month Time Clock tracking and WDTIP TRAC specific codes is available at CPG 15-100 H. CalWIN-TRAC (MEDS) Reports, Windows and Screens.

 

10-001.E.12
Impact of WTW 24-Month Time Clock on Participant’s CW 48 Month Time-On-Aid (TOA Clock)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top
 
 
 
 
 

The table below shows the impact of the WTW 24-Month Time Clock on the clients’ CW 48-month Time-on-Aid (TOA clock):

 

The month in which the client is…

WTW 24-Month Time Clock

CW 48-Month

TOA Clock

Participating but not meeting core hour requirements each week

Tick

Tick

Participating and meeting core hour requirements each week

Un-tick

Tick

Exempt

Un-tick

May or may not tick as per

TANF vs. CalWORKs Exemption Chart

Granted Good Cause (GC) for not participating*

Un-tick

(if conditions described in CPG 10-001 H. Q. #13 are met

Tick

WTW sanctioned

Un-tick

Un-tick

Completing Job Search*

Un-tick*

(if conditions described in CPG 10-001 H. Q #12 are met

Tick

Participating in Appraisal, Assessment, or developing WTW Plan

Un-tick

Tick

Participating in Cal-Learn

Un-tick

Un-tick

Granted a Domestic Violence waiver because DV status is preventing WTW participation and/or employment

Un-tick

Un-tick

No longer exempt as caretaker of child under 23 months or of two or more children under six (ABx44 exemptions), but not yet re-engaged in WTW

Un-tick

Un-tick

 

10-001.E.13
Employment Case Manager’s Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top
 
 
 
 
 
 

Effective January 1, 2013 in addition to the current WTW activity documentation and reporting requirements listed in CPG 10-300 E., the ECM is required to complete the following on a monthly basis:

·         Verify and document weekly and monthly participation and core hours (if applicable)

·         Evaluate if participant meets any of the conditions which stop the WTW 24-Month Time Clock, and obtain supporting verification to document participants’ circumstances in case record

·         Update WTW 24-Month Time Clock Grid form 27-358 to track months which count or not count toward the WTW 24-Month Time Clock

·         File form 27-358 in case record

·         Send the Welfare-To-Work (WTW) 24-Month Time Clock Informing Notice (CW 2208) to all participants who signed a new or modified WTW plan after January 1, 2013. For more information see CPG 10-001 F.                 

 

Note: Until CalWIN is updated to automatically track the WTW 24-Month Time Clock and participation in core activities, it is imperative that form 27-358 be completed accurately and timely to ensure that participants receive all WTW services and CW benefits to which they are entitled.

 

If adjustments to the WTW 24-Month Time Clock and CW 48-Month Time-on-Aid Clock are needed, the ECMs will:

·         Submit a request for each participant to the FRC WTW Liaison via Employment Services Request (ESR) form 27-357 within 30 days from the date discrepancy is discovered

·         Attach copy of the WTW 24-Month Time Clock Tracking Grid form 27-358

·         Provide the necessary documentation and/or verification to support their request for adjustments

·         Review the participant’s WTW 24-Month Time Clock in CalWIN, if already available, to assure that adjustments made by the Human Services Specialist (HSS) are correct.

 

10-001.E.14
Human Services Specialist’s Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Top

 

 

It is the HSS’s responsibility to make necessary adjustments to the participant’s WTW 24-Month Time Clock, and any other changes affecting WTW registration status which include, but are not limited to:

·         WTW registration

·         Caseload assignment to Employment Service regions

·         WTW exemption

·         WTW sanction and removal of sanctioned adult from AU

·         Reinstate CW eligibility after sanction is cured

·         Adjustments to WTW 24-Month Time Clock and CW 48-Month Time-on-Aid Clock

 

See CPG 10-005 J  Employment Services Requests and Escalation Process for Eligibility Staff’s responsibility and  CPG 10-003.C for notification requirements.

 

Completion of actions listed above within the Acceptable Processing Timeframes will ensure:

·         Timely WTW engagement and participation

·         Accurate issuance of CW benefits and WTW supportive services avoiding CW and WTW overpayments.

 

10-001.E.15
Communication with FRCs and Escalation Procedures

ECM will refer to CPG 10-005 J. Employment Services Requests and Escalation Process to follow communication procedures with the FRCs related to any changes affecting clients’ WTW 24-Month Time Clock and WTW registration and/or participation status.